Human Resources Information System

The Vendor is required to provide a comprehensive and configurable human resources information system (HRIS) that supports core human resource functions and offers the flexibility to integrate seamlessly with both existing and future ERP / financial systems. 
- The ideal system will enable the City to streamline operations, reduce administrative burden, and transition away from fragmented manual processes toward a more integrated and data-driven approach to human capital management.
- Solution must support a comprehensive range of human resource functions and be adaptable to the City’s unique operational environment. 
- This includes the ability to manage unionized and non-unionized workforces, accommodate various employment types such as full-time, part-time, seasonal, student, and volunteer positions, and ensure compliance with legislative and regulatory requirements across both state jurisdictions.
- The selected HRIS solution must support efficient year-end processing through automation, effective-dated reporting, and employee self-service access to forms and year-end documentation.
- The city manages a comprehensive and highly detailed year-end HR process that spans compensation adjustments, benefits recalculations, statutory reporting, and time bank reconciliations.
- Key outcomes for the new HRIS solution include:
•    Streamlined and standardized HR workflows through configurable tools and automation
•    Enhanced data accuracy and consistency across the employee lifecycle
•    Reduced dependency on spreadsheets and isolated systems
•    Improved access to real-time reporting, metrics, and analytics
•    Intuitive user experiences to support adoption by both HR staff and end users
•    Secure, role-based access to sensitive information, with strong system controls
•    Compatibility with mobile access and employee/manager self-service features.

- Contract Period/Term: 4 years
- Pre-Proposal Meeting (Not Mandatory) Date: August 29, 2025
- Questions/Inquires Deadline: September 3, 2025