Jail Management System

The vendor is required to provide need of a comprehensive jail management system (JMS) with a mobile enablement (security rounds, inmate head counts, tracking of receivables, etc.) That will serve as a data entry and access point for jail users for all information related to inmates pertinent to the management of the division.
- The mobile enablement system shall not be confined to predefined rounds in a facility. 
- The design must be flexible, leveraging foundational technology and platforms for maintenance checks, medication runs, head counts, and other facility functions. With dynamic capabilities, the system shall be able to replace paper logs in the facility, significantly reducing the workload of officers and staff to allow them to focus on more critical tasks.
- This distinction is important with regard to the JMS that is used, as it must interface with a number of outside agencies in order to properly manage inmate data.
- The solution shall work with the current criminal justice information systems (CJIS) hub that has been established to share data between criminal justice agencies in county.
- The county maintains a common combined enterprise repository (ER) which contains near real-time information from local CJI agencies and is used for reporting purposes.
- The JMS solution must maintain complete compatibility with the existing MSMQ infrastructure without any disruption to current message flows.
- The current system uses a special person number (SPN) to uniquely identify an individual in the system over time. 
- The solution shall continue to use the SPN to link inmate records across individual bookings and time.
- The turnkey solution shall include the system, data migration and conversion, installation, configuration, system integration and/or interfaces, database administration, technical and system user staff training, implementation, technical support, and maintenance.
- The system shall have the ability to integrate future components of the system, as deemed necessary by the county and interface with existing external applications.
- Provide a modular and expandable turnkey jail management system to collect and house all data related to inmate custody at the division.
- Installation, configuration, system integration and/or interfaces and training shall be set up consecutively and coordinated with the county’s project manager.
- The preferred architecture consists of virtual x86 Microsoft windows servers running in the existing VMware 6.5 environment.
- Provide the ability to enter and track system user information including division/unit, name/role, computer IP address, county employee identification number, etc.
- Provide the ability to assign users login ids and passwords;
- Provide the ability to configure password reset requirement intervals;
- Provide the ability to assign access to specific components at the individual or group level such as administrators;
- Provide log in/log out tracking, audit log and audit history, and an error log;
- Provide full audit trail of all transactions to include date, time, system user identification, and before and after images;
- All data interactions must occur through documented and approved application programming interfaces (APIS) with proper authentication, authorization controls, and auditing controls.
- Records retention parameters shall be customizable for differing types of records (i.e.., case management, incident reports, etc.);
- Provide the ability to assign workflow with notes or messages attached; and,
- Provide the ability to alert specified users of various activities specified by system administrators (e.g., pending incident report review).

- Contract Period/Term: 1 year
- Pre-Proposal Meeting (Non-Mandatory) Date: September 5, 2025
- Questions/Inquires Deadline: September 11, 2025