Parking Utilization Survey Solutions

The vendor is required to provide parking utilization survey solutions for include:
•    Monthly and annual permits for downtown (zone-specific: green and yellow)
•    Staff-discounted permits for municipal employees (green and yellow, monthly and annual)
•    Free resident waterfront permits for qualifying Barrie residents (via digital validation)
•    Non-resident waterfront permits available at a higher rate
•    Annual marina permit for registered boat slip renters
•    Temporary permits for rented vehicles and events
•    Allandale residential permit for eligible residents at no cost
- Interested in solutions or services that can deliver consistent, accurate utilization data across different times of year.
- Solution overview
•    Provide the name and general description of the solution or service.
•    The methodology or technologies used to collect vehicle counts, occupancy, turnover, and utilization data.
•    The solution mobile, fixed, vehicle-mounted, drone-based, sensor-based, manual (e.g., consultant-led data entry), or a hybrid model? please describe the form of data collection used.
•    A one-time service offering, or can it be delivered as a recurring and ongoing monitoring program
- Core capabilities
•    Solution or service determine many vehicles are in a lot at a given time
•    The solution track duration of stay, turnover, or repeat users
•    Solution incorporates license plate recognition (LPR) technology
•    Solution or service determine if a vehicle has paid or holds a valid permit
•    Any capabilities related to identifying payment methods or permit status through integration with common permit processing and payment systems.
- Reporting and data outputs
•    Data and reports can be generated? please include examples (e.g., occupancy by time of day, daily summaries, heatmaps, duration of stay).
•    Frequently data is reviewed or audited for accuracy
•    Data be accessed through an online dashboard or platform
•    Reports be scheduled or customized by location, timeframe, or permit and payment type
- Implementation requirements
•    Infrastructure is required for deployment (e.g., cameras, sensors, poles, staffing)
•    Solution permanently installed, temporarily deployed, or mobile in nature
•    Solution or services suitable for year-round use or seasonal data collection
- Privacy, security, and compliance
•    Solution uses license plate recognition (LPR), how is data collected, stored, and protected
•    Data retained, and what are the options for retention or deletion
- Pricing model and deployment
•    Provide a typical cost structure for the solution, including any equipment and hardware or other products needed, annual and recurring licensing or maintenance requirements, one-time or per occurrence services, and implementation (no specific unit pricing is to be entered).
•    For budgeting purposes only, provide a high-level range of the total cost associated with the implementation and surveying and data collection costs, based on the information shared.
•    Cost management: are there any additional types of costs or fees the city should be aware of (e.g., delivery, setup, storage, transition).

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 16, 2025