Fleet Maintenance Software Solution

The Vendor is required to provide a fleet maintenance software solution that will assist in managing the city’s fleet of vehicles and equipment.
- Functional Requirements:
•    Work order management (scheduled and unscheduled maintenance)
•    Preventative maintenance scheduling and alerts
•    Asset lifecycle tracking
•    Inventory and parts management
•    Fuel tracking and integration with fuel card systems
•    Mechanic time tracking
•    Inspection checklists and compliance tracking
•    Reporting and analytics dashboards
•    VIN decoding and vehicle specs retrieval
•    Mobile access for field personnel
- Technical Requirements:
•    Cloud-based preferred
•    Role-based user access
•    Secure data encryption and user authentication
•    API capabilities for integration with:
o    Financial systems ([e.g., Tyler, SAP, etc.])
o    Telematics (e.g., Geotab, Samsara)
o    Fuel systems
•    Data import/export features
•    Scalability for future growth
- Training and Support:
•    Initial setup and configuration
•    User Training (administrative and end-user)
•    Ongoing technical support (helpdesk, ticketing system)
•    Software documentation and user manuals.
- Provide a modern, cloud-based or on-premise software system that streamlines maintenance operations, improves data accessibility, and integrates with existing systems where necessary.

- Questions/Inquires Deadline: September 05, 2025