Human Resources Information System

The Vendor is required to provide a single, robust integrated enterprise human resources information system (HRIS) solution.
- Our vision is to streamline our day-to-day activities, eliminate unnecessary tasks and house all our current HRIS needs in one system, while maintaining data integrity and efficient end user functionality.
- Considered from qualified and experienced firms who are regularly established in the business of providing HRIS, and who in the judgment the City are financially responsible.
- Capable of managing the following data:
•    Recruiting/Applicant Management
•    Onboarding
•    Compliance
•    Reporting and Analytics
•    Performance Management
•    Training
•    Survey and Forms Management
- Provide government compliant diversity and EEO questionnaires for candidate tracking
- Provide analytics and reporting capabilities for time to fill, demographic (EEO), candidate source, current open roles/status, breakdown by department, etc.
- Seamlessly transition new hires into the HR and Payroll module after an offer has been accepted
- Allows applicants/candidates to modify or replace their existing resumes.
- Hiring managers and recruiters can review and track status pre-screened applicants/candidate
- Hiring managers can view communication history and record interview notes
- Allows administrators to establish access levels in the system by role (i.e. administrator, recruiter, hiring manager)
- Integrates with third party screening services including: criminal background check, drug testing and assessments
- Provide audit trails for all additions, updates and changes
- Create unique workforce population types such as: regular staff, part time staff, temporary, contract, paid intern, unpaid intern with the ability to create new models
- Enable effective/future/retro dating of pending transactions/events and maintain transaction history
- Audit trails on all additions, updates and changes
- Unlimited user defined fields with user defined validation
- Automated payroll processing with high accuracy
- Seamless integration with Human Resources, Payroll, Timekeeping and Accounting systems
- Seamless integration with existing financial software (NaviLine) for efficient payroll uploads and streamlined personnel updates in position budgeting
- Streamlined electronic onboarding for new hires
- Flexible customization and scalability to meet future needs.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: September 19, 2025