Student Experiential Learning Placement Tracking Software

The Vendor is required to provide for potential software solutions that can be used to support, track, and fulfill requirements for onboarding, placing, managing, and documenting components/tasks for students’ experiential learning at clinical sites.
- Software solutions to aid, at least, in the placement of their students but also to manage the various onboarding tasks and requirements.
- Programs include, but are not limited to, Addiction Studies, Athletic Training, Children’s Studies, Communication Sciences and Disorders, Dental Hygiene, Education, Exercise Science, Nursing, Occupational Therapy, Physical Therapy, Psychology, Public Health, and Social Work.
- Manage Student Onboarding Processes
•    Health Insurance Portability and Accountability Act (HIPAA)
•    Bloodborne pathogens
•    Human immunodeficiency virus (HIV)
•    Acquired immunodeficiency syndrome (AIDS)
•    Cardiopulmonary Resuscitation (CPR)
•    First aid
•    Basic Life Support (BLS)
•    Suicide prevention
•    Immunizations
•    Facilitate drug testing
•    Facilitate criminal background checks - national
•    Facilitate criminal background checks - state
•    Facilitate an application programming interface (API) for migrating from Banner (an Ellucian product) to the tracking system with no manual entry
- Components for Students
•    Clinical site requests
•    Schedule clinical placements or student placement preferences
•    Clinical contracts/Affiliation agreements
•    Clinical instructors
•    Clinical hours
•    Competencies
•    Site evaluations
•    Clinical instructor evaluations
•    Profiles
•    Map of site placement location from home address
- Components for Academic Programs
•    Student evaluations
•    Curriculum mapping
•    Accreditation mapping
•    Manages placements
•    Faculty reviews
•    Upload compliance documents
•    Track affiliation agreement expirations (with reminders and notifications)
•    Integration with Canvas (an Instructure Learning Management System)
•    Customizable reports and inquiries
- Components for Agencies or Placement Sites
•    Log-in ability to update agency information as needed, and request practicum students
•    Agency profile
•    Ability to review timesheets and complete evaluations in real-time
•    Ability to communicate to assigned students via the tracking system (email notifications sent from system).

- Questions/Inquires Deadline: September 2 – 19, 2025