Enterprise Intranet Solution

The Vendor is required to provide to deploy a comprehensive Enterprise Intranet Solution that utilizes Microsoft 365 and SharePoint technologies as the primary internal communication and collaboration platform for up to 2500 users.
- The solution shall include quarterly updates, at a minimum, intranet optimization and enhancements without system interruption, and unlimited technical support and professional services. 
- Platform Foundation
•    Deploy and configure SharePoint Online as the core intranet platform.
•    Integrate with agency existing Microsoft 365 tenant and services.
•    Establish governance framework and information architecture.
•    Configure security and compliance settings per organizational requirements.
- Design and User Experience
•    Develop a modern, responsive intranet design compatible with desktop and tablet, including a separate mobile intranet application for frontline workers specific to their needs and accessible outside of network
•    Create an intuitive navigation structure and user interface.
•    Implement consistent branding and visual identity throughout the platform.
•    Design an accessible interface compliant with web content accessibility guidelines and best practices for web accessibility standards.
•    Develop user personas and conduct usability testing.
- Core Functionality
•    Home Page and Landing Pages: Dynamic homepage with news, announcements, and personalized content
•    News and Communications: News publishing system with categorization, tagging, and search capabilities.
•    Document Management: Centralized document libraries with version control, metadata, and approval workflows.
•    Employee Directory: Integrated directory with organizational charts and contact information.
•    Search Capabilities: Enterprise search across all content with filters and refinement options.
•    Collaboration Spaces: Team sites, project workspaces, interactive web parts and community areas
•    Forms and Workflows: Custom forms and automated business processes using Power Platform
•    Multi-level alert system to be used within a department or system wide.
- Integration Requirements
•    Single Sign-On (SSO) integration with Active Directory
•    Integration with existing business applications and databases
•    Microsoft Teams integration for enhanced collaboration
•    Outlook integration for calendar and email functionality
•    Third-party system integrations as specified.
- Content Management
•    Content authoring and publishing workflows
•    Content approval and governance processes
•    Automated content lifecycle management
•    Multilingual support capabilities
•    Moderation and restriction capabilities for interactive features
•    Content migration from legacy systems
- Development and Configuration
•    SharePoint site collection architecture and configuration
•    Custom web parts and applications using SharePoint Framework (SPFx)
•    Power Platform solutions (Power Apps, Power Automate) as needed.
•    Custom branding and theming
•    Permission structure and security configuration
- Migration Services
•    Content audit and migration planning
•    Data migration from existing intranet or file systems
•    User profile and permission migration
•    Testing and validation of migrated content

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: September 10, 2025