Project Management Software

The Vendor is required to provide to identify, procure, and implement a comprehensive project management software solution that will centralize planning, scheduling, resource management, budget tracking, communication, risk assessment, and reporting.
- The platform will improve consistency, transparency, and efficiency across all projects, contracts, and purchases.
- To support this work, agency requires an integrated tool connected to invoicing and documentation in the Tyler Technologies ERP system that ensures standardized processes, enables cross-departmental collaboration, and provides reporting capabilities.
- Software Provision
•    Provide a cloud-based or on premise project management software solution that meets all functional and technical requirements.
•    Ensure compatibility with agency operating systems, including Windows 11 laptops used daily by office staff and executive leadership.
- Key Functionality Requirements
•    Task and project scheduling
•    Gantt charts and Kanban boards
•    Time tracking and resource management
•    File sharing and document management
•    Team collaboration tools (chat, comments, tagging)
•    Real-time dashboards and reporting
•    Risk and issue tracking
•    User access control and role management
•    Mobile application (iOS and Android preferred)
•    30 licenses should be provided for the new software.
- Must have the capacity to access implement, and commission the software, including development of user acceptance testing, system integration, and connectivity to existing resources along with providing support services.
- Project management tools for project execution, monitoring, and controlling shall be robust in nature including, but not limited to, the following:
•    Risk register
•    RACI matrix
•    Stakeholder register
- Implementation Services
•    Perform initial system setup and configuration.
•    Optionally, perform data cleaning in preparation for migration
•    Migrate existing project data (e.g., schedules, budget status).
•    Configure user roles, permissions, and access controls.
•    Integrate with agency existing tools and systems.

- Contract Period/Term: 2 years
- A Non-Mandatory Pre-Proposal Conference Date: September 11. 2025
- Questions/Inquires Deadline: September 23, 2025