Assessor and Treasurer Software Purchase and Implementation Professional Project Manager Services

The Vendor is required to provide professional services for county offices purchase and implementation of software project management to be completed by March 31, 2026.
- Services includes but is not limited to:
•    Assessment and documentation of current system functionality, workflows, and integration points and reporting requirements. 
•    Identification and definition of technical and functional specifications and system requirements for both replacement systems.
•    Development of the software proposal documents tailored to each system's needs.
•    Establishment of vendor evaluation and selection criteria, including measurable scoring metrics.
•    Coordination and facilitation of vendor demonstrations, including the development of scripted scenarios for consistent comparison across solutions.
- Offices currently use disparate systems for property valuation, tax billing, and financial management.
- This project seeks a Project Manager to guide the county through a multi-phase process to acquire and implement an integrated software solution. 
- This new system will streamline workflows, improve data accuracy, enhance public service, and ensure compliance with all state and local regulations.
- Key objectives include:
•    Modernization: Replace outdated systems and processes with a modern, integrated software solution.
•    Operational Efficiency: Automate manual tasks and streamline workflows between the Assessor and Treasurer offices.
•    Data Integrity: Improve the accuracy, security, and accessibility of property and financial data.
•    User Adoption: Ensure a smooth transition and high user adoption by providing adequate training and support for county staff.
•    Public Access: Enhance public-facing services, such as online property and tax information.
•    Regulatory Compliance: Ensure the new system adheres to all relevant state and local statutes governing property assessment and taxation.
- Software Implementation
•    Develop a detailed project plan covering implementation, data migration, integrations, testing, training, and go-live.
•    Manage the vendor relationship and hold the vendor accountable for meeting the deliverables and milestones defined in their contract.
•    Oversee the project budget, timeline, and resource allocation across both county departments.
•    Manage change control, documenting and approving any deviations from the original scope, schedule, or budget.
•    Coordinate data migration activities, working with both county staff and the vendor to ensure data integrity.
•    County personnel from both the assessor and treasurer offices will be available to participate in all project phases as required.
•    The county will provide access to all necessary facilities, systems, and information in a timely manner.
•    Budget approval for the software purchase and implementation is secured.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 19, 2025