Patient Identification Software System

The vendor is required to provide patient identification software system for include:
1. Durable, and disposable patient identification bracelets that:
•    Are customizable with individual patient information. 
•    Are available in not less than six (6) distinct and highly visible colors. 
•    Are made from polyester or a similar substance, excluding latex and polyvinyl chloride (PVC). 
•    Are designed to be tamper evident. 
•    Can be printed using standard color or black and white printers. 
•    Are ready to use and require no assembly. 
•    Do not require a laminate material to be applied for sealing. 
•    Are available in sizes for small adults, adults, bariatric, and geriatric populations. 
•    will not affect physical integrity of skin. 
•    USE a two-piece interlocking clasp for a closure that is made from abs plastic or a similar substance with greater or equal durability.
2. A software application that:
•    Is able to receive data from the department’s current electronic health records system, Netsmart and avatar. 
•    Is compatible with the department’s current android-based handheld scanning devices. 
•    Provides in the moment patient tracking data based on a patient’s status as provided by the electronic health records (EHR). 
•    Has reporting capability including:
o    Code status;
o    Movement status;
o    Escort requirements;
o    Duration of movement events; and
o    Expected destination.
•    Includes support services that are available by telephone between 8 am and 5 pm daily each business day. 
•    Can make use of historical data from current solution which is MS sequel (DBMS)
3. Installation includes, but is not limited to:
•    Determining and documenting configuration for deployment. 
•    On site installation of software application at state. 
•    Integrating the department’s android-based handheld scanners capable of two- and three-dimensional barcode reading (2d and 3d) with the system. 
•    Supplying additional hand-held scanners for any future expansion. 
•    Testing of configuration. 
•    Training staff to use the system. 
•    Testing of support services. 
•    An initial supply of identification bracelets and durable clasps that can produce no less than five hundred individual patient identification bracelets.
4. Provide a patient identification system that includes:
•    Unique identification capability for each patient identification bracelet. 
•    The ability to scan and record information on identification bracelets. 
•    The ability to generate reports that include and can be filtered by:
o    Patient id.
o    Location.
o    Date.
o    Time.
o    Attending employee.
•    A license to the department, of no less than five (5) years, for the application software.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: September 16, 2025