Enterprise Asset Management System

The vendor is required to provide enterprise asset management system (EAMS) software must be able to handle agency multiple programs such as solid resources, clean water, and watershed protection by providing full asset lifecycle management.
- Overall program, schedule, and implementation plan
•    The consultant will manage the project, acting as the owner's agent to ensure timely delivery within budget and that the final product meets the city's requirements. 
•    This includes responsibility for subcontractors and their performance. 
•    The consultant will document all project decisions and activities. 
•    They will also collaborate with the city to provide updates, propose best practices and implementation strategies, propose new work flow processes to ensure long term clean and accurate data input to the EAMS, and define project milestones, task deliverables, and the overall project schedule.
•    Required under this task are:
o    Project documentation
o    Project meetings and workshops
o    Change management approach
o    Project kick off meeting
o    Overall project schedule
o    Implementation plan
o    Best practice and implantation strategies report
o    Work flow process documentation
- Prepare sanitation asset inventory
1. Asset location and GIS
•    Perform walkthroughs of the facilities housing the assets
•    Determine the location of the assets
•    Barcode the assets
•    Geocoding assets
•    Identify asset data minimum for each asset
2. Migrate existing data
•    Describe the plan for the data migration and hierarchy of the data
•    Data field mapping
•    Ensure data is high quality
- Evaluate and develop a risk scoring and prioritization methodology to identify critical assets
•    Consultant to develop a risk scoring and prioritization methodology for the water reclamation plants, pump stations, and stormwater systems. 
•    Other systems may be included in the future and cost to develop additional methodologies should be included in proposals.
- Business process mapping
•    Identify and document current and future states business processes for impacted groups. 
•    Consultant should assume a minimum of 2 business process mapping workflows per division or 50 total. 
•    Business process mapping may be needed and consultants to provide pricing for any additional workflows. 
•    during this process the consultant should evaluate existing city software and applications and asset management software should be able to integrate with all existing systems. 
•    The consultant will be responsible for developing process workflows to ensure data integrity is prioritized. 
•    The following areas should also be included:
o    Request management
o    Work management
o    Lifecycle asset management
o    Resource management
o    Mobile and field access
o    Reporting and exporting data
o    Data integration
•    EAM system will require but not limited to the following integrations:
o    Honey well distributed control system (DCS)
o    Honey well Uniformance
o    AVEVA PI
o    Wastewater information systems analytical research database (WISARD)
o    Esri, ArcGIS, survey123
o    Field automation for sanitation trucks (fast)
o    Paradigm
o    Flow works
o    IT pipes
o    CGI advantage
o    Workday
o    E-builder
o    Sales force
o    Asset works
o    Open gov
o    Bioedge
o    Pretreatment information management system and watershed protection information management system (PIMS)
o    Laboratory information management system (LIMS)
- Configuration
•    User access configuration
•    System acceptance testing
•    Dashboard and reporting
•    Configuration of all standard preventive maintenance
•    Configure specific agency templates
•    High data integrity process procedures
•    System administrator and user accounts will be established.
- Budget: $5,700,000.

- Contract Period/Term: 3 years
- Mandatory in Person Pre-Proposal Meeting Date: September 16, 2025