Student Engagement and Communications Platform

The vendor is required to provide student engagement and communication platform that enhances students' connections with campus opportunities, student organizations, and campus resources. 
- The system will also replace our current student organization management system.
- Provided a foundation for student organization management and campus engagement
- The new platform should offer an enhanced user experience, flexible and targeted communication tools, robust data tracking and reporting capabilities, and seamless integration with other university systems.
- This new platform will enable university to continue providing an engaging, inclusive, and connected campus experience for all students.
- Requirement
•    Provide a branded, fresh, modern, user-friendly and accessible interface optimized for both desktop and mobile devices, with usability on all popular browsers. (a proprietary mobile app is not required if the platform is well configured for mobile use.)
•    Allow students to create and manage personal profiles that include their involvement history and interests. allow us to use students’ preferred name in communications and upon exporting reports.
•    Suggests organizations, events, resources to students based on their interests, activities (e.g., uses ai or algorithms, etc.).
•    Support robust student organization management, including organization recognition, roster management, constitutions, elections, advisor approval processes, and document storage.
•    Allow for advanced, customizable, and segmented communications to students based on characteristics (e.g., class year, major, campus, international status, commuter status, engagement history, etc.), organization membership (e.g., fraternities and sororities, athletes), campus role (e.g., club president), or self-identified interests (e.g., service, political, intramurals).
•    Allow students to indicate interests and opt in to some communities to receive messages about relevant events, opportunities, and resources.
•    Support distinct configurations for oxford and regional campuses, reflecting differences in office names, student organizations, and campus resources.
•    Offer a co-curricular transcript that tracks engagement across campus activities, including student organizations, study abroad, employment, and coaching sessions.
•    Checklists and curricula to track the completion of certificates, programs, and badges, e.g., our student organization “red brick rewards” process, a co-curricular leadership certificate, etc.
•    Offer a mechanism for students to engage in goal-setting and reflection activities, have a process for review and approval, and track completion (e.g., hallmark experiences, experiential learning tracking).
•    Support event management, including event tagging (some tags may need to be hidden and back end, others may need to require review and approval), submission, review, approval, and risk management tracking. 
•    Provide analytics based on tags.
•    Provide event tracking attendance, including QR code check-ins and ticketing capabilities, including phone taps (and to accept handshake event attendance).
•    Include a calendar function with filtering options for event types, student interests, etc., can feed localist, university events calendar.
•    Integrate with other university platforms and technology resources, including workday, 25live (room scheduling platform), canvas (online course information repository), slate, handshake, and localist.
•    Two-way integration is required with workday, and preferred with slate, to allow data exchange related to student records, involvement, and communication workflows.
•    Allow certain content to be publicly viewable while requiring single sign-on (SSO) authentication for other content.
•    Load student data (e.g., class year, major, basic demographics) from workday to personalize engagement, with regularly scheduled auto-refresh or integrations for data uploads.
•    Provide robust reporting and analytics capabilities, including engagement tracking, event participation, and organizational activity.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: September 10, 2025