Suicide Risk Assessment Software Platform

The Vendor is required to provide to implement a new Suicide Risk Assessment (SRA) platform for the 2027–2028 academic year.
- There are 66 schools in the district: 4 child development centers, 27 elementary schools, 8 P-8 / K-8 schools, 6 middle schools, 1 Grades 6-12 academy, 6 high schools, 1 vocational/technical college, 1 gifted and talented K-8 school, 11 charter schools and 1 home school support program. The projected total enrollment for 2020-21 is more than 40,000 students.
- The platform must facilitate streamlined assessment workflows, ensure data integrity, and support re-entry planning with robust long-term storage capabilities.
- Workflow Requirements
•    Customizable form logic: ability to create complex decision-tree-based workflows to route forms based on assessment type (e.g., acute, non-acute, retroactive).
•    Pdf generation: automatic generation of pdfs based on assessment outcomes
•    Selective data population: ability to restrict sensitive data from appearing in generated pdfs while keeping it securely stored.
•    Email automation: secure and automated email notifications triggered by workflow outcomes.
•    Data validation: implementation of robust validation rules, such as DOB and id matching, with appropriate error handling.
•    FERPA compliance: all data handling must adhere to FERPA regulations to protect student privacy.
•    Role-based access control: granular user permissions based on staff roles (e.g., counselor, system administrators).
•    Role-based views: views that allow for tracking of documentation compliance (e.g. Compliance status, missing components, and due dates) and schoolwide summary page.
•    Long-term storage & audit trails: secure storage of assessments with full audit history.
•    Data migration via batch upload, integration with current student records and data format flexibility.
•    Ability to alert users to workflow deadlines, or changes to workflows, either by email or platform notification or both.
•    Ability to grow and adapt: additional assessments may need to be created, current assessments may need to be reworked or removed, depending on needs of the district and community partners.
- Additional Platform Needs
•    As the platform is being built periodically walking through processes with the aware team who will be maintaining the system, and monitoring compliance.
•    Customer support excellence: live support availability during standard working hours, supplemented by video tutorials and accessible resources.
•    Customization flexibility: no-cost customization capabilities with easy access to change workflows, templates, and forms as district needs evolve.
•    Accessibility compliance: platform must meet all applicable state accessibility requirements for digital services.
- Project Objectives
•    Deploy a fully operational sra platform across aps by july 2026.
•    Ensure the platform fully supports customizable workflows for acute, retroactive acute, and non-acute assessments.
•    Additional documents attached to original SRA (re-entry plans, suicide safety support plans)
•    Maintain compliance with FERPA and aps data privacy standards.
•    Provide user-friendly interfaces (dashboard) for a wide range of users (administration, aps-employed mental health professionals).
•    Deliver comprehensive training and customer support for seamless user adoption.
•    Ensure platform accessibility compliance per state standards (various permission levels based on roles)
•    Require vendor agreement to aps’s data protection agreement (DPA) for safeguarding student and staff information.
•    Require an open API, an application programming interface (API) that is made publicly available for software developers to access a software application or web service (communicate with infinite campus).
- Technology
•    Integrates with sis (infinite campus)
•    SSO abilities
•    Old data migration into new system
•    Data backup and recovery processes
•    FERPA compliant
•    Role-based access control
•    Software-as-a-service preferred (SaaS)
•    Vendor-hosted preferred
•    Support and service
•    Application training for sysadmins, mental health staff, and school-level staff
•    Accessibility: the software must be compliant with the Americans with disabilities act (ADA) and the web content accessibility guidelines (WCAG) 2.1 AA.

- Contract Period/Term: 3 years
- Pre-Bid Conference (Optional) Date: September 22, 2025
- Questions/Inquires Deadline: September 29, 2025