Faculty Reporting System

The Vendor is required to provide to engage the services of an educational software provider to deliver a secure, customizable, web-based product to manage faculty information for the purpose of the annual faculty report (AFR).
- Services requested:
•    Provide secure storage of faculty activity data and related files.
•    Provide ability to import data from approximately 2500 current user records, including historical data.
•    Provide ability to import data into scheduled teaching fields prior to the start of each review cycle.
•    Provide self-service reporting tools, ad-hoc reports, and out-of-the-box reports for accreditors.
•    Provide utilities, web services, and application program interfaces (APIs) to manage users and data.
•    Provide workflow component for review process, including review comments from deans, department chairs, department personnel committee chair, and faculty member under review.
•    Provide unlimited configuration of data collection screens and fields.
•    Provide unlimited configuration of full-service reports (Word, Excel and PDF).
•    Provide support for troubleshooting and maintenance during regular business hours. Please provide all SLAs incorporated into your terms of service.
•    Provide a designated customer service manager with designated back-up and escalation process.
•    Units to be tracked in the system:
o    College of Education and Human Development
o    College of Liberal Arts
o    College of Management
o    Manning College of Nursing and Health Sciences
o    College of Science and Mathematics
o    Honors College
o    School for the Environment
o    Academic Affairs – Other
o    Academic Support Services
o    More than 125 departments that fall under the above units
o    Healey Library
•    Provide university administrators with the ability to activate, deactivate, and reactivate users at their discretion without losing historical data.
•    Provide the ongoing ability to rename, add, and remove colleges and departments.
- The system must capture and keep secure the following functionalities/data:
•    General information: Personal and contact information; administrative data (permanent and yearly); awards and honors; education; external connections and partnerships; professional development; licensures and certifications; professional memberships.
•    Teaching: Academic advising; Directed student learning; Non-credit instruction taught; Scheduled teaching; community engaged teaching.
•    Scholarship/Research: Artistic and professional performances and exhibits; contracts, fellowships, grants and sponsored research; intellectual contributions; intellectual property; presentations; research currently in progress; community engaged scholarship/research.
•    Service: Department; college; university; professional; public; community engaged service.
•    Review: Review comments and archive (review workflow and ability to upload documents).
•    Have capability to have more than one administrator comment in a faculty file as many faculty teach in multiple colleges.