Production Printers and Service Solutions

The Vendor is required to provide comprehensive multi-function high-volume production printers and service solutions to support its high-volume print operations, generating over 78 million impressions annually with an average monthly output of 6.5 million impressions.
- All systems must integrate seamlessly into existing production workflows and be supported by comprehensive year-round service contracts, ensuring uninterrupted operations.
- Proposals that include two solutions from each proposer: one solution detailing the comprehensive cost of leasing and a second outlining the comprehensive cost of buying.
- Solution must demonstrate exceptional reliability, speed, and operational efficiency while maintaining superior image quality throughout sustained peak production volumes.
- Black and White Production System 
•    (Current Equipment: Two (2) owned OCE VarioPrint 6320 PCL6 and two (2) leased OCE VarioPrint 6330 PCL6)
•    Printer Minimums
o    The black and white production system must accommodate monthly volumes of 6.5 million Letter/A4 impressions with sustained reliability. Print speeds must achieve a minimum of:
o    300 pages per minute for simplex printing on Letter/A4 media
o    150 pages per minute for duplex printing on Letter/A4 media
•    Media Handling Capabilities
o    Size from 8.5” x 11” minimum
o    Plain paper weights starting at 20lb Bond.
o    Coated paper weights starting at 20lb Bond.
o    Printer Capacity- Standard paper input capacity minimum of 9,000 sheets for 20lb Bond
•    Finishing Capabilities
o    Minimum stapling capability for up to 100 sheets with 1-2 staple configurations
o    Minimum corner and side stapling
o    High-capacity stacker
- Color Production System 
•    (Current Equipment: One (1) leased Canon image PRESS C10010VP series PS3)
•    Production Capacity and Engine Requirements
o    The color production press must handle monthly volumes of 1 million Letter prints. 
o    Color simplex printing speeds must achieve a minimum of 135 pages per minute.
•    Image Quality and Color Management
o    2,400 x 2,400 dpi resolution capability
•    Media Specifications and Handling
o    Minimum Media sizes from 8.5” x 11”
o    Coated and uncoated media minimum from 20lb Letter.
o    Drawer Capacity Minimum 5000
•    Finishing Solutions
o    Multi-position stapling options (corner and side configurations)
o    Saddle-stitch booklet making functionality
o    High-capacity stacker
o    Square End Folder
o    Sensing Unit for alignment, calibration, reading of crop marks
- Workflow Integration and Connectivity
•    Controller and Software Integration:
o    Synchronization capabilities with Rochester Software Associates programs (WebCRD and QDirect) and Aleyant Pressero Software platforms
o    Comprehensive PDF format support
o    Seamless integration with existing workflow management systems
•    Remote Management Capabilities
o    Advanced remote functionality must encompass:
o    Remote access and system monitoring
o    Service capability through remote diagnostics
o    Inline job submission and scheduling for color systems
o    Real-time performance monitoring and reporting
- Provide 365 days per year coverage with complete onsite service capabilities and a maximum three (3)-hour response time for all service calls.
- The service framework must include on-site service, remote diagnostics, and preventive maintenance programs, proactive monitoring to anticipate maintenance requirements, guaranteed parts availability and rapid replacement, and comprehensive supply chain management for consumables.

- Contract Period/Term: 3 years
- Pre-Submittal Meeting (Voluntary & Online) Date: September 22, 2025
- Mandatory Site Visit Date: September 25, 2025
- Questions/Inquires Deadline: October 01, 2025