Professional Development Management System

The Vendor is required to provide a comprehensive web-based professional development management system designed for use in K-12 school districts that shall store, manage, track, and report the professional development processes of instructional employees, administrators, and classified personnel.
- The system will, at minimum, support over 90 sites/departments concurrently, with an approximate total of 8,000 staff.
- Staff Credentials
•    Monitors/maintains/reports on PD transcript portfolios for all agency staff
•    Includes certification and training history transcript for completed courses
•    User profiles contain name, ID number, work email, phone, job type, job title, site, hire date, grade (if applicable) using imported data
•    User profiles can be searched intuitively using multiple filters/search functions
•    Dynamically groups users for targeting specific groups using user data
•    Allows for SSO/SAML using district’s Microsoft MFA login processes
- Course Proposal and Registration Process
•    Course proposal process requires approval from the District PD team
•    Course creation tutorials available
•    Automatic management of waitlists, conflicts, prerequisites available on course builds
•    Engaging centralized electronic course catalog that allows for special event registration and can easily be browsed with tagging
•    Course proposal process allows for subjects, program proficiency levels, state/district teaching standards, and targeting of groups
•    Scheduled courses are made available for group and individual enrollment
•    Course can be grouped into processes, such as learning progressions or onboarding lists
•    Courses can be required, recommended or targeted to specific users
•    Course creation can include multiple sections and/or class times
•    Ability to bulk/batch enroll employees, based on group type, email or employee ID
•    Ability to attach agendas, resources, and artifacts to course proposals
•    Allows for registration windows at specific times and dates for courses
•    Print function for rosters, name tags, sign-in sheets, agendas, artifacts, and resources
•    Sign-in sheets are customizable to include/prohibit specific employee data 
•    Allows instructors to manage class communication, attendance, and surveys
•    Tracks attendance and intuitively calculates roster functions based on attendance
•    Ability to create in-person, hybrid, and distance synchronous courses
•    Contains user-friendly, seamlessly integrated asynchronous course features
•    Asynchronous course build options are customizable and accept SCORM packages
•    Course registration process is easy for employees of all tech literacy levels
•    “Badges/Awards” for employees to achieve based on completion of courses
- Survey & Evaluation
•    Employee surveys can be built and added to review the effectiveness of courses
•    Reporting that identifies the effectiveness of PD courses based on surveys
•    Customization of surveys to align with district KPI’s and meet specific course requirements
•    Customized employee evaluation processes available for administrator and classified staff
•    Evaluation template walkthrough process can be adapted for district walkthroughs
•    Ability to track observation meetings and calculate mentoring meeting minutes
- Other Activities Features
•    Provides a web-based browser solution accessible with internet access
•    Provides a PD calendar that integrates with Microsoft Office 365 user Outlook calendars
•    Provides a mobile-responsive solution for users with full application capabilities
•    Calendar and mobile-responsive solution integrate with and support user calendar 
•    Provides multi-tiered data access security with incident report tracking
•    Limited system access to non-users for pre-hire training and visiting PD attendees
•    Provides standard, customizable reporting capability using SQL or CSV file-formatting
•    (LEA/State/Federal compliance requirements)
•    Analytics dashboard available for quick, real-time data snippets
•    Provides customizable reporting templates that can be saved and shared with users
•    Automatic announcements and emails that can target specific employees
•    Ability to upload and customize district documents/forms
•    Ability to customize application’s homepage and other targeted areas on website
•    Ability to link PAF to Employee Self-Service system for employee payment from PD
•    Automatically generate reports for payroll deductions for course fees
•    Ability to import outside PD certificates to transcripts – single or in bulk
•    Provides customizable plans to target specific PD subjects to employees
•    Additional course syllabus information highlighting standards for reports.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: September 23, 2025