Information Management System

The vendor is required to provide information management system (IMS) is to facilitate real-time electronic transmission of emissions testing results, to enable immediate update of motor vehicle information, and to provide immediate access to critical management and enforcement data.
•    Electronically transmit all emissions test, calibration, and analyzer repair and maintenance records from test analyzer systems (TASs) to the VID; 
•    Provide on-line inspection, waiver, diagnostic, and repair information to assist emissions testing stations in maximizing mobile source emissions reductions and cost-effective vehicle repairs; 
•    Maximize the matching of test results with the appropriate vehicle record in the VID by creating a more accurate vehicle database;
•    Transmit vehicle history to the TAS, and, where the vehicle’s most recent result is a failed test, enable the TAS to automatically set testing parameters for a “reinspection” test mode and alert technician to the “failed” status; 
•    Store and manipulate data from inspections, including the processing and tracking of citations; 
•    Prohibit unauthorized emissions tests; 
•    Prohibit unauthorized access to the system; and 
•    Collect, process, and analyze data, including:
o    Support enforcement programs that are directed toward eliminating fraud and noncompliance in the performance of emission-related inspections and repairs; 
o    Facilitate the development of vehicle emissions performance profiles and diagnostic information; and 
o    Support the vehicle registration denial element by identifying motorists who do not comply with the i/m program.
- IMS requirements
•    Responsible for providing and maintaining hardware, software, communications interface, application development, and ongoing service support. 
•    The system must handle transmissions from fixed and remote sources and must demonstrate flexibility to support new application development and expanded database requirements. 
•    The system includes the establishment of a telecommunications network and a centralized VID. 
•    The database system shall be housed and operated within a computer system run by the contractor. 
•    The host for the primary and back-up VIDs and the “help desk” services must be located in the country. 
•    The vehicle information database (VID) system shall:
o    Incorporate and maintain specified vehicle data from the department files; 
o    Incorporate emissions test information from prior tests; 
o    Transmit inspection results to the central Dynamodb database; and 
o    Include the integration of:
1.    Vehicle testing information from the current contractor; 
2.    Statewide safety inspection data; 
3.    Technical service bulletins (TSBs); 
4.    Vehicle reference tables (VRT); 
5.    Manufacturer’s recall information; 
6.    Enforcement program files; 
7.    Specified program administrative files; and 
8.    Update a vehicle’s current information with each succeeding emissions test.
•    The system shall perform verification of the following identifiers:
o    Emissions testing station authorization, 
o    TAS id numbers, 
o    TAS mac address, station IP address, or equivalent identification value with which the TAS communicates using the internet, and 
o    Technician and inspector authorization.

- Contract Period/Term: 3 years
- Pre-Proposal Conference Date: September 22, 2025
- Questions/Inquires Deadline: September 26,2025