Planning Program Review and Assessment Software

The Vendor is required to provide a comprehensive, user-friendly software solution that integrates classroom assessment, program assessment, and institutional assessment with strategic planning and program review processes.
- The software must support all components of the College’s integrated planning framework while seamlessly integrating with the College’s existing systems: Student Information System (Ellucian Banner) including compatibility with Ellucian Banner “SaaS” Cloud Software, Learning Management System (Canvas), and Starfish (PCC Connect).
- The ideal software must prioritize adaptability, allowing the College to maintain its established processes while offering a flexible and intuitive platform. 
- Solution should enhance efficiency and provide robust tools for planning, assessment, review, and analytics.
- Key Requirements:
•    Adaptability to PCC processes
o    Software must adapt to existing institutional processes and workflows without requiring significant changes to current operations.
•    Customizable planning structures
o    Flexibility to create plans with various types of criteria and fields, such as:
•    Populated drop-down menus (e.g., budget categories, EMP goals).
•    Limited character fields for open text entries.
•    Fields for specific classifications (e.g., one-time or ongoing funding, budget categories, account streams linked to appropriate departments).
•    User-friendly design
o    Intuitive and streamlined interface following the 90-10 rule (90% of time spent on actual work, 10% on software navigation).
o    Intuitive workflows, approvals, tracking, and feedback processes for program review and annual plans.
•    Integrated data and assessment tools
o    Seamless integration of student learning outcomes (SLO) assessment data and sis/MIS data into planning and review processes.
o    Embedding of rubrics and assessment criteria within reviews and plans.
o    Ability to provide reflection on assessment outcomes
•    Reproduction and public access
o    Effective tools for generating accessible pdfs and/or read-only webpages for public posting and distribution.
•    Flexible planning and mapping
o    Multiple ways to map and connect institutional planning structures or initiatives across all levels of planning workspaces.
o    Ability to update or alter planning structures (e.g., updating EMP goals) without needing to rebuild frameworks.
o    Example: users can create plans with multiple tactics (action items) and map each tactic to relevant EMP goals or strategies.
•    Process integration
o    Capability to embed program review recommendations into the annual plan structure to ensure continuity and follow-up within the planning process.
•    Comprehensive analytics and reporting
o    Robust reporting and analytics tools, including features for tracking strategic
•    Plan progress and disaggregating data by demographic variables.
•    Customizable terminology
o    Ability to customize terminology to align with the college’s vocabulary (e.g., goals, strategies, tactics, institutional priorities, evaluations, outcomes, measures).
•    Seamless system integration
o    Full integration with the college’s systems, including canvas, ellucian banner, and starfish.
o    Federation to Microsoft Entra id single sign-on (SSO)
o    Integrate with and consume data from ellucian ethos
•    Training and support
o    On-site and/or virtual training for users with reliable, ongoing support.
•    Implementation and migration
o    Clear implementation timelines and authentication processes.
o    Ability to migrate historical data, including assessments, strategic plans, and program reviews.
•    Accessibility
o    Compliance with section 508 and WCAG 2.0 AA standards.
•    Security and maintenance
o    Completed the higher education cloud vendor assessment toolkit (HECVAT)
o    Reliable authentication, data ownership assurance, and disaster recovery protocols.
•    Cost
o    Fair and competitive pricing model aligned with the college’s budget.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 29, 2025