Automated Procurement Software

The vendor is required to provide cloud based automated procurement software system that meets the needs of city departments.
- Requirement:
•    Ability for staff to create solicitations for various types and maintain templates for future use. 
•    Include collaboration capabilities so that staff can work with internal departments to develop requirements. 
•    Ability for staff to see the status of the solicitation development process to include changes made by other users and open action items to be completed. 
•    Include comment ability to “tag” other users for collaboration purposes. 
•    Ability to publish various solicitation types within the portal.
•    Include a vendor management module that is free of charge for vendors to sign up and respond to solicitation requests. 
•    Ability for vendors to create a profile that can store information such as contacts, certifications, commodity codes, TIN and EIN, and other required information.
•    Automatic bid notifications sent to registered vendors. 
•    Ability for vendors to view solicitation details without first having to register and create an account with the system.
•    Integrated calendar system for internal staff and vendors to track key dates. tracking of attendance at public meetings like pre-bid meetings. 
•    Interactive Q&A with respondents on a bid, so all vendors can track and see the Q&A. 
•    Ability for internal users to assign vendor questions to internal departmental users and subject matter experts to respond to the vendor’s questions. 
•    Fully sealed-bid compliant with online bid openings fully supported. 
•    Features for evaluations and awarding (including line-item bidding and awarding). 
•    Features for contract management including syncing spend from the financial system to track spend on a project. 
•    Ability to maintain a checklist feature for managing the contract negotiation and execution process. 
•    Ability to integrate with a searchable database for available cooperative purchasing agreements.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 16, 2025