Course Syllabus Management Software

The Vendor is required to provide to procure a course syllabus management software system to streamline the creation, distribution, and management of course syllabi within agency.
- The solution must be user-friendly, easily integrated with existing systems, and capable of meeting the diverse needs within agency.
- Due to time constraints, the College prefers to utilize an off-the-shelf software solution rather than a custom-built application.
- User Interface:
•    Intuitive and easy-to-navigate user interface.
•    Responsive design for access on various devices (desktops, tablets, and smartphones).
•    Accessible design adhering to WCAG 2.1 guidelines for accessibility.
- Functionality:
•    Ability to create, edit, and format syllabi using a rich-text editor.
•    Ability to create and manage templates.
•    Centralized repository for both internal and external use.
•    Ability to establish workflow and approval processes.
•    Version control to manage multiple drafts and published versions of syllabi.
•    Digital signature capability for faculty approval before publication.
•    Integration with Learning Management Systems (LMS) such as bright space
•    Search functionality for easy retrieval of syllabi based on course name, instructor, or keyword.
- Compliance Standards:
•    Must meet federal and state regulations pertaining to educational documentation.
•    Adherence to ADA (Americans with Disabilities Act) requirements for accessibility.
•    Compatibility with FERPA (Family Educational Rights and Privacy Act) standards to protect student information.
- Reporting and Analytics:
•    Ability to generate reports on syllabus submissions, compliance, and faculty engagement.
•    Data analytics to assess the effectiveness of course syllabi in student outcomes.
- Data Management:
•    Cloud-hosted solution with secure data storage and backups.
•    Data encryption to protect sensitive information.
•    Data import and export functionality for the transition from existing systems.
- Technical Support:
•    24/7 technical support via phone, email, and chat.
•    Regular software updates and maintenance.
-  Implementation Services:
•    Project management throughout the implementation phase.
•    Assistance with data migration from current systems.
•    Installation and configuration of software to meet the needs of Ontario County institutions.
- Ongoing Support:
•    Technical support and troubleshooting assistance post-implementation.
•    Regular check-ins to ensure system effectiveness and user satisfaction.
•    Incorporation of feedback for ongoing improvements and feature enhancements.
- Customization:
•    Customization options to align with the specific needs of different educational institutions.
•    Ability to integrate with different systems and platforms used within the institutions.

- Questions/Inquires Deadline: October 16, 2025