Purchasing Software

The Vendor is required to provide for a purchasing software solution to aid in the creation, review, and posting.
- Solution must:
•    Provide robust template management tools that allow for the creation, control, and enforcement of standardized proposal templates.
•    Prevent unauthorized modifications to core template structures, ensuring conformity with the Town’s procurement by-law and compliance with trade agreements and applicable legislation.
•    Enable Project Managers to create proposal draft independently of centralized purchasing support.
•    Allow for multiple users to review and edit proposal drafts simultaneously.
•    Include compliance validation features that automatically flag deviations from required formats, clauses, or submission protocols.
•    Support electronic submissions only, in alignment with current practices.
- Ease of Use and Administrative Efficiency
•    Feature an intuitive user interface that supports non-technical users in drafting, reviewing, and posting proposal documents.
•    Minimize administrative burden by:
o    Automating document assembly and formatting.
o    Providing real-time collaboration tools for internal stakeholders.
o    Offering dashboard views for tracking project status and submission compliance.
•    Include training resources and support options tailored for small municipal teams.

- Questions/Inquires Deadline: November 5, 2025