Enterprise Resource Planning Software

The vendor required to provide enterprise resource planning (ERP) software solution is approaching end-of-life.
- The county by documenting current capabilities, pain points, and limitations; mapping business processes and system integrations; defining functional and technical requirements; and preparing the foundational artifacts necessary to proceed with ERP solution selection.
- Microsoft dynamics GP with the diamond municipal add-on and supported by central square.
- The consultant must develop a comprehensive understanding of the county’s existing environment, including but not limited to:
•    Financial accounting
•    Accounts payable and accounts receivable
•    Payroll
•    Taxation and assessment
•    Commerce
•    Utility billing
•    Animal registration
•    Inventory and work orders
•    Project costing
•    Reconciliations
•    Resident self-serve portal
•    Integrations with dependent systems and data sources.
- Consultant responsibilities
•    Develop a detailed work plan and schedule for requirements gathering, including defining the appropriate level of detail for requirements 
•    Engage county stakeholders through interviews, workshops, and facilitated sessions 
•    Map and document current-state business processes in a maintainable format 
•    Identify and document system integrations, data flows, and dependencies 
•    Develop traceable requirements and classify them as mandatory (must-have) or optional (nice-to-have) 
•    Identify opportunities for process improvement, efficiency, and risk reduction 
•    Conduct ERP market research and vendor analysis
•    Develop a project charter, including high-level budget estimates, resourcing considerations, and implementation timelines
•    Prepare and manage the ERP solution process 
•    Facilitate RFP evaluations, scoring, and vendor selection 
•    Ensure alignment with municipal legislation, regulations, best practices, and internal policies and bylaws throughout the engagement.
- Budget: Approximately 55 million dollars and 48 million dollars respectively (2025).

- Questions/Inquires Deadline: February 9, 2026