Accounting Software Solution

The vendor required to provide accounting software solution must support financial transactions, expense tracking, revenue management, payroll, grant and fund accounting, and budget forecasting.
- Types of accounting software
•    Desktop accounting software
•    Cloud-based accounting software
•    Enterprise resource planning (ERP) systems
•    Small business accounting software
•    Open-source accounting software
•    Industry-specific accounting software
•    Online invoicing software
•    Mobile accounting apps.
- Technical requirements
1. Operating environment:
•    Supported OS: windows 10/11, macOS (latest two versions).
•    Cloud deployment or hybrid hosting options.
2. Hardware requirements:
•    Processor: minimum 2.4 GHZ dual-core; recommended quad-core.
•    Ram: minimum 8 GB; recommended 16 GB.
•    Disk space: minimum 5 GB free for client installation.
3. Database requirements:
•    Supported: microsoft SQL server 2019 or equivalent cloud database.
•    Automated daily backups and disaster recovery capability.
4. Network requirements:
•    Bandwidth: minimum 10 MBPS for cloud access.
•    Secure encrypted data transmission (TLS 1.2 or higher).
5. Browser compatibility:
•    Latest versions of chrome, edge, Firefox, and safari.
6. Integration capabilities:
•    Restful API support for system interoperability.
•    Ability to integrate with:
o    Enterprise asset management (EAM) system.
o    Paylocity (payroll and HR system).
o    Mindbody (program and membership management).
o    Recreation management platforms
•    Support for csv, xml, and json data exchange formats.
•    Real-time or scheduled synchronization options
- Functional requirements
•    Fund accounting: ability to manage multiple funds with separate budgets and reporting
•    Grant management: track grant applications, awards, and compliance
•    Fixed asset tracking: for parks, trails, vehicles, and equipment
•    Payroll integration: support for import of payroll data from Paylocity
•    Revenue tracking: from facility rentals, program fees, and special events.

- Questions/Inquires Deadline: March 9, 2026