Design and Development of Content Management System

The Vendor is required to provide a Content Management System (CMS) to schedule, manage, and deliver digital content to large format immersive media displays located in the new Library in uptown.
- This procurement is intentionally focused on the CMS/platform layer only; content creation, motion design, and/or digital public art production.
- This project will be foundational for bringing to life the Library’s vision for two signature digital media environments — an Immersive Theater and Digital Visualization Lab— which will serve as dynamic platforms for public art, storytelling, learning, and community connection.
- The new Main Library is designed as a public commons — a place where all can gather to learn, create, and share ideas. Its digital features will extend this mission by merging culture, technology, and art to inspire visitors, including immersive media environments designed for public programming, digital visualization, and evolving content over time. 
- These environments require a staff-friendly, secure, and sustainable CMS that allows Library to place and schedule content without relying on specialized engineering support for updates and refreshes.
- Digital art and other media created by local artists and collaborators
- Engaging information about agency culture and history through video and graphics
- Immersive presentations with the theater serving as a large-scale backdrop and visual aid
- Interactive, motion-sensor controlled activities, digital exhibits, and more
- This space will be ideal for smaller groups seeking:
•    Sensory immersion during gaming and active programs
•    Meditative and calming experiences
•    Interactive media exploration and data visualization.
- Minimum Functional Requirements
•    Content management of two immersive display endpoints with differing aspect ratios/geometry.
•    Support for video and image assets at high resolution suitable for large-format displays.
•    Scheduling with recurring rules and calendar controls; playlist support; and manual override capability.
•    Role-based access control; audit logs; and secure authentication (SSO preferred, if available within CML environment).
•    Reliable deployment to playback devices with local caching and graceful recovery after network or power interruption.
•    Monitoring/alerting and a defined process for diagnosing and resolving failures.
•    Exportability of content and schedules (standard formats preferred).
- CMS Platform Delivery (Configuration and/or Development)
•    Provide a web-based, sustainable CMS portal accessible to authorized staff (cloud hosted or on-premise as approved).
•    Provide an asset library for uploading, organizing, and reusing media assets (video, images, and text-based content entries).
•    Support role-based access control (RBAC) with appropriate permission levels (e.g., Admin, Publisher, Editor, Viewer).
•    Provide version history and audit logging for content and schedule changes.
•    Provide preview capabilities (at minimum: preview of playlists/schedules; preferred: preview or simulation of immersive canvases).
•    Provide a publish/deploy mechanism that reliably delivers scheduled content to the playback endpoints.
- Scheduling, Modes, and Operational Controls
•    Provide scheduling features that support recurring schedules, date/time ranges, and dayparting.
•    Provide the ability to group content into playlists and assign those playlists to one or more display endpoints.
•    Provide an override mechanism for live events (e.g., temporary take-over content, emergency messaging, or ‘event mode’).
•    Define and implement a practical operational model for staff (including how changes are approved, pushed, and verified).
•    Suggest appropriate hardware for show control