Enterprise Resource Planning Software Solution

The vendor required to provide enterprise resource planning (ERP) software solution to replace or modernize its existing financial and administrative systems with a unified platform that increases operational efficiency, enhances reporting and transparency, ensures regulatory compliance, and supports long-term strategic growth.
- Requirement:
1. Financial management
•    General ledger
•    Budget development and control
•    Accounts payable
•    Accounts receivable
•    Cash management
•    Purchasing and procurement
•    Fixed assets management
•    Project and grant accounting
•    Encumbrance accounting
•    Bank reconciliation
•    Check processing and ACH and EFT capabilities
•    Audit trail functionality
•    GASB-compliant reporting
2. Human resources and payroll
•    Employee records management
•    Position control
•    Applicant tracking and talent acquisition
•    Onboarding and offboarding
•    Benefits administration
•    Time and attendance
•    Payroll processing (including multiple pay schedules)
•    Leave management
•    Certification tracking
•    Workers’ compensation tracking
•    Aca reporting
•    W-2, 1099, and state and federal tax reporting
•    Ability to enter work calendars
3. Employee and manager self-service
•    Web-based portal
•    Mobile accessibility
•    Leave requests and approvals
•    Pay stub and tax document access
•    Benefits enrollment
•    Workflow approvals
4. Budgeting and forecasting
•    Multi-year budget planning
•    Scenario modeling
•    Department-level budget entry
•    Budget vs. Actual reporting
•    Forecasting tools
5. Reporting and analytics
•    Standard and customizable reports
•    Ad-hoc reporting capabilities
•    Dashboards and KPIs
•    Real-time data access
•    Export capabilities (excel, csv, pdf)
•    State and federal reporting templates
•    Integration with state reporting systems
6. Procurement and vendor management
•    Vendor database management
•    Online requisition and approval workflows
•    Purchase order generation
•    Contract tracking
•    Bid management capabilities
•    Compliance tracking
7. Workflow automation
•    Configurable approval workflows
•    Notifications and alerts
•    Role-based routing
•    Audit tracking.