Finance, Accounting, and Procurement Enterprise Resource Planning System

The Vendor is required to provide information regarding the acquisition and integration of enterprise resource planning (ERP) systems with functional areas limited to finance, accounting, and procurement business processes.
- This project is to shift the organization from a limited, finance-centric legacy ERP system to an enterprise-wide system that supports and empowers staff through improved efficiency and transparency.
- The primary objectives of this project are to:
•    Modernize the ERP platform and user experience. Implement a secure ERP with mobile capability and an intuitive, user-friendly interface to improve user adoption and productivity.
•    Increase transparency and improve budgeting through real-time data access. Provide self-service inquiry and dashboards for visibility into budgets, expenditures, contracts, requisitions, purchase orders, and invoices.
•    Improve financial and procurement business processes. Improve invoice processing through reduced manual entry, configurable workflows, and digital approval marks; integrate with third-party systems for efficient data exchange; provide centralized contract management module to track contract milestones and costs; and streamline redundant steps for routine processes, i.e. journal entries and fixed asset recording.
- Functional Area
•    General Ledger and Financial Reporting
•    Budgeting (Operating and Capital)
•    Purchasing
•    Contracts Management
•    Accounts Payable
•    Accounts Receivables
•    Fixed Asset
•    Inventory/Warehouse Management
•    Workflow Approval (Requisitions, Purchase Orders, Invoices, New GL Account Code Request)
•    Records Management
•    Capital Project Management
- System must be a cloud-based SaaS only. No on-premises or hybrid solutions will be considered.
- The system must be accessible via modern web browsers without requiring local client installation.
- The system must support multi-tenant architecture with isolated data environments.
- The system must support role-based access control (RBAC) and multi-factor authentication (MFA).
- The system integrator must have a documented incident response plan and disaster recovery plan in place.
- The system must support single sign-on (SSO) via SAML or OAuth.
- The system integrator must guarantee system uptime of 99.9% of higher.