Time and Attendance System

The Vendor is required to provide comprehensive time and attendance systems.
- Currently, time, attendance, and scheduling functions are largely manual. The goal of this opportunity is to deploy a system to automate this function in the most efficient manner possible.
- Services include:
•    Create and administer automated pay calculation rules to enforce the County’s policies with consistency including departments that operate around the clock (24/7) and those bound by union contracts
•    Electronic time collection and submission process
•    Timecard approvals and edits (employees and managers)
•    Payroll processing lock out and security
•    Defined approval paths for multiple levels to include supervisors, managers and other key personnel in the workflow and set to be sequential or simultaneous
•    Automatic emails and alerts to employees and managers
•    Ability to track different types of pay hours and amounts
•    Support all state or federal specific overtime laws
•    ACA compliance
•    Enable employees to submit time off requests over the internet
•    Allow employees to view their pay and accrual information
•    Ability to view real time and attendance data
•    Centrally manage time off requests at the department level
•    Ability to set accruals to be earned for a specified period
•    Adjust leave account balances and carry forward policies
•    Manage leave account balance limits to avoid negative balances
•    Enforce specific leave policies according to County rules
•    View and track employee attendance and PTO in a calendar format
•    Ability to view up-to-date time off requests and balances
•    Ability to view balance histories without running reports
•    Ability to create schedules quickly and schedule staff for multiple shifts
•    Ability to communicate schedules via mobile devices or cloud
•    Ability to export data and configure reports to filter and view data in custom format
•    Schedule reports to be generated at regular intervals and export reports to various file formats
•    Ability to create a virtual “perimeter” or “fence” around a given location for mobile time punch