Fuel Management Software System

The Vendor is required to provide for a fuel management software system.
- Objective:
•    Develop a general understanding of fuel management software system offerings in the marketplace, including options for on-premise and/or cloud-based software solutions
•    Determine options for software that is compatible with existing fuel pump/card reader hardware and/or options that require replacement of fuel pump hardware
•    Obtain vendor feedback regarding deployment models, leading practices and pricing structures
•    Solicit vendors’ perspective on best practices for deploying a Fuel Management Software System
- Functionalities:  
•    Driver authorization and ID numbers for fueling. The system maintains active and inactive authorized users. 
•    A vehicle listing of active and blocked vehicles. Surplus units are blocked to prevent unauthorized fuel use. 
•    Departmental break-down for reporting fuel usage. 
•    System authorizes fuel types registered for the vehicle’s type of fuel. This ensures proper fuel is dispensed – e.g. Gasoline only goes in Gasoline vehicles. 
•    Mileage for vehicles can be tracked. 
•    Reports can be run monthly by department. 
•    Reports on ID number and employee – which vehicles they are fueling and when.
•    Maintain a record of fueling and data associated with the fueling, used for billing purposes in the Maximo system. Referred to as Fuel Polling.