Comprehensive Time and Attendance Solution

The Vendor is required to provide a comprehensive Time and Attendance and pay processing solution, including employee lifecycle management for the State
- A new system could be leveraged to replace existing manual processes or outsource payroll processing if deemed advantageous to the state.
- The information gathered will be used to assess potential gains in productivity, operational efficiency, and accuracy if the state were to invest in a new system or consider contracting with a vendor to complete time and attendance and pay processing tasks through the implementation of a new time collection and pay processing system.
- Complex timekeeping exists today in the form of different bargaining units throughout the State along with a multitude of existing special letters of agreement that authorize deviations in payroll processing from the timekeeping standards within an employee’s specific bargaining unit. Currently, time is recorded on timesheets with the use of event codes.
- There are over 200 event codes available for use on a timesheet today, many of which are special premium codes governed by bargaining unit contract articles. Complex timekeeping would also include splitting up hours within a timesheet based on accounting charges.
- System will accomplish the following:
•    Provide comprehensive time and attendance (T&A) functionality to improve the efficiency and effectiveness of the overall payroll processes.
•    Eliminate the need for paper-based processes through automated entry and approval of timekeeping documents such as time sheets and leave request forms.
•    Eliminate redundant timekeeping systems across State agencies.
•    Reduce overall cost from payroll fraud.
•    Provide automated compliance and reporting capabilities.
•    Provide transparency and consistent application of pay policy across the enterprise and the ability to automate labor rule compliance.
•    Provide multiple state-of-the-art options for capturing time, including options for employees who do not have access to the web through a PC and would require manual timesheets
•    Provide comprehensive scheduling tools to frontline managers and supervisors to better manage their workforce and accessibility to the system to ensure there are multi-level roles for timekeepers and supervisors/approval officials for backup and audit trails.
•    Provide support for telework and remote work through telework scheduling and tracking of telework hours.
•    Provide employees with access to self-service information.
•    Adopt “Best Practice” processes inherent in delivered software.
•    Facilitate the accurate calculation of payroll by eliminating problems associated with error prone data entry and inconsistent application of business rules due to manual processes.