Time Tracking Software

The Vendor is required to provide cloud-based timekeeping system to capture employee time and attendance data with support for shared kiosk clock-ins, identity verification, and integration with Acumatica for payroll and financial processing.
- Functionality
1. Kiosk mode must:
•    Support up to three (3) active kiosks operating concurrently
•    Prevent access to administrative functions
•    Support rapid, sequential clock-ins without requiring individual logins
•    Operate on dedicated hardware (tablet, terminal, or browser-based kiosk)
o    Operating system – secure Linux with periodic security updates is preferred over windows based systems
2. SaaS abilities:
•    Unique overtime rules by employee or department
•    Ability to track PTO balances or integrate with Acumatica’s PTO balances
•    Ability to track Lates and absences
•    Ability to customize popup menus and notifications upon clocking in/out
- Identity verification and anti–time theft controls
1. Biometric authentication (preferred)
•    Facial recognition and fingerprint recognition
•    Biometric data must:
o    Be securely encrypted
o    Comply with applicable privacy and biometric data regulations
2. Badge-based authentication (acceptable alternative)
•    Badge or card-based authentication is acceptable only if:
o    Capable of reading hid iclass se card reader
•    Employee verification must integrate with pre-existing employee badge credentials and their embedded unique identification codes.
- System architecture and deployment
•    Cloud-hosted (SaaS) solution
•    No on-premises servers required
•    Web-based administrative access
•    Support for:
o    Tablet-based kiosks
o    Wall-mounted terminals
o    Browser-based kiosk mode (where applicable)
- Data integration requirements
1. Direct integration (preferred)
•    API-based or certified connector integration with Acumatica
•    Automated transfer of:
o    Regular hours
o    Overtime hours
o    PTO and leave hours
o    Employee identifiers
o    Job, department, or cost codes
•    Integration must support scheduled or on-demand data synchronization.
2. File-based integration (acceptable)
•    Export of timekeeping data in excel (.xlsx or .csv) format
•    Export structure must be:
o    Consistent
o    Well-documented
o    Import-ready for Acumatica without manual manipulation.