Co-Curricular Activity Tracking System

The Vendor is required to provide co-curricular activity tracking system to effectively track, assess, and report on student co-curricular activities, supporting experiential learning, engagement analytics, and transcript generation.
- Core proposal items
•    Comprehensive student organization, event management, and student engagement system deployed as an externally hosted software-as-a-service (SaaS) solution, accessible via a web-based client and application.
•    The system must be capable of ingesting all or selected part(s) of the dataset to include student organization list, organization executive rosters, organization membership rosters, students' past involvement history, and student's past event attendance.
•    The system must be able to be implemented with minimal it support. 
•    Ongoing the operation should require minimal or no it support from the institution.
•    The company proposing the system has been serving institutions’ operations equal to or larger than our institution for at least four years.
•    Demographic and academic data must be imported and synchronized from the campus system at least daily.
- Platform implementation
•    Deploy a cloud-based or on premise platform for tracking student engagement.
•    Integrate with student information system (sis) and single sign-on (SSO).
•    Ensure mobile accessibility and FERPA-compliant data security.
•    Mobile-friendly interface
•    Advising and portfolio tools
•    Automated reminders and notifications
•    Credentialing and badging system
•    Customizable dashboards and data exports
•    The implementation should include sufficient training and transition support to staff.
- Activity tracking features
•    Log activity details (name, campus email, mobile phone, date, time, location, type, and domain).
•    Record student participation (SID, attendance status, engagement level, role, time spent).
•    Support optional integrations (QR scans, swipe data, credentialing).
•    Tag activities to institutional goals.
•    Track repeat participation and link to academic projects.
•    Attendance status (registered, attended, no-show)
•    Engagement level (passive, active, leader)
•    Role (participant, volunteer, presenter)
•    Swipe data or QR code scans
•    Check-in and check-out timestamps
•    Badges or credentials earned
•    Unique participants per term and year
•    Engagement by demographic (sex, race, ethnicity)
•    Student information
•    Top activities by attendance
•    Trends over time
•    Cross-department participation
•    Academic information (degree sought, major, minor, international, athlete, transfer, college affiliation, commuter)
•    Student belonging metrics (via survey integration)
- Reflection and learning outcomes
•    Enable student reflections and self-assessments.
•    Capture learning outcomes
•    Allow faculty and staff to provide feedback and evaluations.
•    Prompted reflections or surveys
•    Skills gained (linked to competencies such as teamwork, communication)
•    Goal alignment (academic, career, personal)
•    Submission tracking.