Integrated Library System

The Vendor is required to provide integrated library management system (ILMS) to the state, including all necessary features for the center essential organizational responsibilities to be conducted, including but not limited to the following functionalities:
•    Web-based online educational materials ordering portal; 
•    Back-end interface for center staff to access inventory and user accounts as well as view and process orders; 
•    Cataloging capabilities for a variety of types of educational materials (e.g., books, equipment, materials, etc.); 
•    Circulation capabilities for the center inventory of educational materials (e.g., ordering, receiving, assigning, shipping, returning, status, updates, requesting repairs, automatic messages to stakeholders, etc.); 
•    User management capabilities for creation and maintenance of lea user accounts and student records; 
•    Ordering capabilities (e.g., issuing purchase orders to vendors of books and materials); 
•    Data tracking and analysis and report running related to finances, inventory, orders, and user accounts; and 
•    Ability to export federal quota program data in house -required format.
- ILMS is fully accessible to users who are blind and low vision and may benefit from visual enhancements or screen reader accessibility.
- ILMS is developed such that it has the programming and design flexibility to:
•    Be used on most current-generation computer and mobile devices;
•    Be supported and maintained remotely; and 
•    Be updated to have new features added over time.
- ILMS is developed and hosted such that users, both state and lea stakeholders, can reasonably expect full access, defined as 99.95% uptime, to necessary function:
•    If the contractor anticipates the need to take the ILMS down for necessary maintenance or troubleshooting, the contractor shall notify all users proactively of the timeframe in which the ILMS will not be online. 
•    If issues with the ILMS are discovered or arise unexpectedly, the contractor shall proactively notify the state and relevant subordinate(s) with a status update and situation prognosis.