Meeting Management Software Solutions

The Vendor is required to provide meeting management software solutions for include:
- Solution overview:
•    Description of the proposed system, including core features and architecture 
•    Hosting options (cloud, on premise hybrid) and data residency compliance 
•    Specify whether your solution is based on m365 compliance capabilities or operates independently of the m365 ecosystem 
•    Identify any m365 or other prerequisites or limitations required for integration
•    Overview of the solutions mobile and remote (mobile) access capabilities 
•    Overview of solutions security functionality including the use of single sign-on and agency 
•    Overview of solutions user interface and accessibility compliance 
•    Limitations on the number of users, data storage or other key resources in this software
- Functional capabilities:
•    Meeting scheduling functions including recurrent meeting type templates, calendar integration an automated invitations and reminders
•    Document and resource management including linking documents upload and to agenda storage items, of meeting version documents.
•    History and document tracking, assigning permissions and approval workflows.
•    Meeting agenda planning and distribution including, agenda reports (forecast) creating, editing and publishing agendas, and agenda addendums and updates.
•    Participant management including assigning roles and permissions.
•    In-meeting management including roll call and quorum, minute taking, creation of action items.
•    Meeting recording and archiving including audio and video recording, closed captioning capabilities and integration with existing Crestron video system.
•    Security and compliance including: role-based access control, data encryption, and closed meeting functions.