Integrated Land Records and Vital Statistics Recording System

The Vendor is required to provide integrated land records and vital statistics recording system solution should include software, implementation, training, and ongoing support services to ensure seamless operations and future scalability.
1. Software solution
•    Integrated records management system for land, maps, vital records, trade names, licenses, military discharge, and dog records.
•    User-friendly interface with flexible workflows and real-time document status tracking.
•    Support for both on-premises and cloud-based deployment
2. Security features
•    User and group-based access control.
•    Extensive audit logs for tracking modifications.
•    Secure encrypted channels for data access and transfer.
3. Key functional modules
•    Data entry: optimized screens with auto-fill and validation features.
•    Fees and cashiering: configurable fee formulas, integrated cashiering module, and support for financial software integration.
•    Indexing and verification: efficient indexing and verification modules with user-defined filters and dual monitor support.
•    Imaging: single and batch scanning with cleanup functions and blank page detection.
•    E-recording: fully integrated capabilities with support for all e-recording vendors in state.
•    Dog registry system: online renewal service, rabies tracking, and secure internet lookup for animal control.
•    Vital records: indexing and scanning of birth, death, and marriage records, with online marriage application submittal.
•    Public search: in-office and online public search modules with secure access and document printing options.
•    Reporting: crystal reports engine for customizable reporting in various formats.
•    Archiving: methods for archival microfilm conversion and secure data storage.
•    Fraud alert: free service for constituents to receive email alerts for unauthorized transactions.
4. Ongoing services
•    Unlimited training and support, both remote and on-site options.
•    Regular software updates and enhancements at no additional cost.
•    File backup and disaster recovery services.
5. Implementation plan
•    Detailed project timeline including site preparation, data conversion, installation, training, and “go live” support.
•    On-site support during the first week of system launch.
6. Additional information and options for consideration:
•    Customer listing of other municipalities
•    Hardware and software requirements of client pc
•    Sample agreements, etc.
•    Marketing materials, additional information on specific modules.