Training and Education Reporting System

The Vendor is required to provide for the implementation of modernized technology solutions for the state technical education reporting system. inters is the state’s centralized platform for managing data related to adult education (AE), career and technical education (CTE), and eligible training provider (ETP) programs.
- Inters serves as the backbone for these efforts, supporting three distinct but complementary systems:
•    Adult Education (AE) Student Management System
•    Career and Technical Education (CTE) Data Collection System
•    Eligible Training Provider (ETP) & OCTS Management System
- The platform should support multiple user roles through tailored interfaces, offer real-time data validation and error-checking, and allow for customizable reporting to meet diverse stakeholder needs.
- This system is critical for supporting program accountability, funding, and continuous improvement efforts. It must enable the secure and accurate tracking of student progress, outcomes, and demographics, while also providing the flexibility to adapt to evolving federal and state reporting standards.
- Adult Education (AE) Student Management System:
•    Relational database with error-checking and edit reporting 
•    Interfaces for multiple user types (e.g., educators, administrators) 
•    Include functionality for public-facing digital registration, supporting unauthenticated users with appropriate security and workflow protocols. 
•    Customizable reporting aligned with Department and Labor guidelines for Adult Education 
•    System must align and comply with National Reporting System (NRS) requirements and incorporate guidance from the April 2025 Technical Assistance Guide for Performance Accountability under agency. 
•    Outcome tracking by demographics and instructional variables 
•    Ability to integrate with other workforce systems as needed 
•    Ongoing support, training, and responsiveness to policy changes
•    Support multiple data entry formats accounting for demographic, contact, assessment and attendance variables.
•    Ability to add, edit, view, and delete data from an administrative view with different access levels with permissions customized per user type
•    Data structure organized by groups and sub-groups within the system
•    Error checking and data validation must be coded into the system to ensure data is consistent with federal and state requirements with daily system updates to ensure data accuracy and integrity. Required compliance with agency 2025 Program.
•    File import/export capability across multiple file formats with the ability to store by user, API capability for import function
•    Include functionality for public-facing data input supporting unauthenticated users with appropriate security and workflow protocol.
•    System must provide a sand box environment for functionality testing prior to initial implementation and all subsequent updates and changes
•    Vendor must be able to develop custom forms for specialized data collection requests.
•    Vendor must be able to procure domains or URLs to facilitate student data collection through communication or public domain portals
- Eligible Training Provider (ETP) & OCTS Management System
•    The eligible training provider (ETP) management system will serve as a centralized platform for the oversight and administration of occupational training providers and programs in state.
•    The platform must support the full lifecycle of provider engagement—from application and eligibility determination to ongoing monitoring and reporting.
•    This system is essential for ensuring transparency, regulatory compliance, and performance accountability in alignment with federal and state workforce development policies.
•    Support multiple data entry formats including provider demographics, program details, costs, performance outcomes, and accreditation status.
•    Data structure organized by provider, program, and sub-program categories within the system.
•    State administration must have full access to all data structures, tables, and code for monitoring and compliance
•    Must support custom forms for specialized provider or program data collection requests.  This would include a unified training provider application.
•    Relational data structure for cross-referencing and reporting
•    File import/export capability across multiple formats with API support for provider uploads and state integration.
•    Integration with workforce systems to assess outcomes and ROI
•    Ability to add, edit, view, and delete provider and program data with role-based access permissions customized per user type (state staff, providers, auditors)
•    Support for federal and state reporting requirements
•    Role-based access for multiple user types
- Career and Technical Education (CTE) – Student Data Collection System
•    The system must support the seamless integration of data from multiple sources, including real-time connections and file imports, to create a comprehensive view of student progress from enrollment through graduation, post-secondary education, and into the workforce.
•    It must accommodate a wide range of users, including school personnel, administrators, grant managers, and state staff—through secure, role-based access and intuitive interfaces.
•    Student and course management (enrollment, outcomes, certifications)
•    Teacher and school personnel management
•    Grant management (perkins, reserve, pear forms)
•    Compliance tracking (CLNA, documentation uploads)
•    Federal and state reporting (performance indicators, disaggregated data)
•    Integration with doe and other state systems
•    Opportunities for innovation (AI, mobile access, visual analytics)
•    Enhanced user experience and streamlined workflows
•    The ability to import and manually enter all required CTE enrollment data, student completion data, follow-up data, and certifications attained for funding and state reporting purposes.
•    Importing official CTE enrollment figures for funding calculations and inputting essential student follow-up, completion, and certification attainment data.
•    Entering CTE area district adoption forms/programs of study, licensure information, and course waivers.
•    Automated checks to prevent duplicate student records, record errors, and session errors upon entry or import. The system must prompt users to fix/resolve these errors.
•    Ensuring data accuracy, resolving errors, and eliminating duplicate student or session records.