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A government agency in Texas issued “Travel and Expense Software” (RFP). Solicitation SYS-4594 closed on April 30, 2026. Eligibility: Only for USA Organization. Submissions via Online Portal.
The Vendor is required to provide a comprehensive travel and expense management platform that supports end-to-end travel workflows, expense processing, and p-card reconciliation.
- The platform will integrate with existing systems (e.g., PeopleSoft), support compliance with institutional and regulatory standards, and provide intuitive, scalable, and secure functionality for users across departments.
- The solution should be easily configurable to the needs of the university and have machine learning capabilities, also known as artificial intelligence (AI).
- Core Functionalities
• Pre-travel approval workflows
• Travel booking module integration, either captive or non-captive, managed by a 3rd Party contracted Travel Management Company (TMC) – both country and International bookings Real-time synchronization and reconciliation
• Support for guest travel and delegated booking
• Risk-based routing for high-risk destinations
• Receipt capture (manual and e-receipts)
• Customizable chart of accounts and expense types
• Budget availability checks and encumbrance management
• Auto-offset of personal payments
• Support for multiple payment types
• Import bank card transactions
• From November 4 2024 to November 3 2025
• AI audit capabilities to detect duplicates and compliance issues
• Custom business rules for reconciliation
• Integration with third-party banks
• Auto-assign transactions to individuals (including ghost cards)
- Integrations
• PeopleSoft (FMS and HCM)
• GSA, DOD, and State Department rate tables
• Booking integration with airlines, hotels, rail, and rental car companies
• Third-party travel and mobile apps (e.g., airlines, hotel, rail, and rental car)
• Multiple integration methods (API, FTP, etc.)
- User Experience
• Native mobile app
• Intuitive university for non-technical users
• Customizable approval workflows and notifications
• Role-based access and delegation management
• Self-service capabilities
- Reporting and Administration
• Custom reporting module
• Up-loadable approver data files
• Administrator training and white-glove support
• Test environment for development and training
• Pre-packaged training materials
Ask any question about the RFP and its amendments. Instantly surface schedules, deliverables, compliance items, evaluation criteria, and budget details with 100% source-backed answers.
Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-4594) closed on April 30, 2026. See similar open RFPs below.
A government agency in Texas. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Submissions are accepted via Online Portal. Follow the instructions in the solicitation documents.
Contract term: 3 years.
Yes: Non-mandatory on May 7, 2026.
Questions and inquiries must be submitted by April 3, 2026.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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