Child Care Management Software

The Vendor is required to provide child care management system (CCMS) platforms currently utilized or being piloted by providers and assess readiness for future integration into a centralized data warehouse.
- Compatibility with existing environment
•    All future-state architecture recommendations must be compatible with the department data warehouse system (snowflake). 
•    Recommendations must account for existing authentication, security, and governance frameworks.
•    No recommendation shall require proprietary tools that limit future competitive procurement unless explicitly approved by department.
- Documentation and deliverable standards
•    All deliverables must be provided in editable, non-proprietary formats. (e.g., Microsoft word, excel, PowerPoint, pdf).
•    Architecture diagrams must be delivered in editable formats. 
•    All data mapping and integration documentation must include:
o    Source system identification
o    Field-level definitions
o    Transformation logic
o    Data flow diagrams
•    All recommendations must clearly distinguish between:
o    Immediate actions
o    Medium-term improvements
o    Long-term modernization strategy
- Technical analysis requirements
•    Review of department snowflake environment to determine the feasibility of ingesting CCMS data, including security alignment, governance controls, integration patterns, data flows, and system constraints.
•    Review of CCMS platforms and vendor readiness, including:
o    Ability to export data in structured, consistent formats
o    Ability to support recurring or automated data sharing
o    Vendor willingness and integration flexibility
o    Interoperability and data quality considerations
•    Identification of technical prerequisites for enabling CCMS data ingestion into snowflake, including for APIs or alternative integration methods.
•    Identification of risks, dependencies, and constraints affecting CCMS-to- department data sharing.
- Presentation and executive communication standards
•    All executive-facing materials must be written in clear, non-technical language suitable for leadership review.
•    Technical documentation must be sufficiently detailed to support future procurement or implementation planning.