Key Management System

The Vendor is required to provide to supply and install a key management system.
- System requirements:
•    Capable of controlling and storing 450-500 keys with the option to expand in the future. 
•    The proposed solution should include a secure cabinet with electric lock that only opens if user has access to the keys requested. 
•    There should be a mechanical key that can override for emergencies. 
•    Should incorporate operating system windows 10\11 pro or server 2016 (higher), 1.8 HHZ quad core CPU, 8 GB ddr3, and 64 GB MSATA solid state hard drive 
•    The key cabinet should allow authorized access only and result in an alarm for unauthorized use. 
•    Should incorporate a built-in bright 7" full color capacitive 5 point multi touch screen display. 
•    1024 x 600 resolution. 
•    Glass resistant to scratching. 
•    The key locations should be identified by built-in touch screen and illuminating key locations. 
•    Each key should be electronically locked in its location, and should only be released if the user has access to that key or keys. 
•    Power should include 100-240v ac, 1,5a per supply (up to 3 supplies). 
•    Solution should include a monitored battery backup. 
•    Should include USB ports for connecting card reader interface and relay board and upgrades. 
•    Should include communications and electrical connections external or internal for connectivity. 
•    Solution should be user serviceable. 
•    Solution should be able to accommodate oversize keys. 
•    Should incorporate random return feature so that users can return keys to any box within a site, therefore protecting sensitive keys from pattern location placement. 
•    Capability to run reports to see which keys are out, if any are overdue, and when they will become overdue. 
•    Have the ability to locate a key in any box within a site. 
•    Solution should have auto enrollment to allow users to enroll via fingerprint, card, and change pin upon accessing the system. 
•    Solution should have one-time user codes, allow a temporary user code to be programmed. 
•    It should incorporate auto activation and deactivation, allow users to be setup with a start and end date for access to the system and deactivate users. 
•    System should include a status bar to guide users on what to do, and show what is happening. 
•    It should incorporate multiple key access. 
•    Allow the number of keys a user can have out at any given time to be set from 0-15.
•    It should have instant key release to allow keys to be automatically released and returned. 
•    Should incorporate user and key disable to allow a user to be temporarily suspended from using the system and a key to be temporarily suspended from being removed. 
•    It should allow authorized users to enable an emergency release function for keys. 
•    It should have the capability to handle up to 10,000+ user codes per site and multiple access levels. 
•    User codes can be up to 6 digits plus a 4 digit pin. 
•    It should allow key removal and disabling by list, number, or name. 
•    It should have functionality to leave notes for key removal or return. 
•    It should be programmable to release keys within specified day(s) of week to users only within certain time zones. 
•    Performs all true touch software functions through LAN. 
•    Ability to store up to 200-250 profiles. 
•    Profiles provide an easy way to assign key and group permissions, access level, and much more to users. 
•    Ability to store 200-250 groups. 
•    Each group can be programmed with up to 500 keys and can be setup to release either the next available key or all the keys in the group. 
•    It should have key reservations that allow keys to be reserved for a specific user. 
•    It should provide transactions and alarms to the server software in real time. 
•    It should auto-sync automatically updates system changes. 
•    It should have a built in alarm for overdue keys, illegal removals, door left open, illegal entry, key not removed, key not returned, and invalid keys. 
•    Capable of producing reports that include "key name", "user name", and "time and date" of transaction. 
•    It should allow notifications to be setup for e-mails and SMS. 
•    It should have audit trail reports by key, user, events, alarms, and by date. 
•    It should have all key movements tracked by time, date and user code. 
•    System should incorporate a smart-switch solution that replaces welded and crimped rings.