OneEHS System

The Vendor is required to provide a comprehensive platform to replace multiple outdated systems and unify safety, compliance, and research oversight functions across the institution.
- Provide a modern, scalable, integrated EH&S platform that consolidates several EH&S compliance and safety programs and services areas including biosafety inspections and research approvals, laboratory safety inspections, radiation safety inspections and research approvals, shop safety inspections, fire safety inspections and requirements , chemical inventory and management, hazard communication, hazardous waste management, industrial hygiene (e.g., hearing conservation, respiratory protection, exposure assessments, etc.) , and institutional safety committee oversight functions into a unified, configurable solution.
- Implementation Services
•    End-to-end implementation of all contracted EH&S modules.
•    Guided discovery workshops with University stakeholders.
•    Configuration of forms, workflows, permissions, dashboards, and notices.
•    Setup of environments (production, sandbox/test).
•    Integration development with University enterprise systems, which may include:
•    Identity & Single Sign On/Multiple Factor Authorization (SSO/MFA)
•    Space data (building/room)
•    HR/directory systems
•    LMS/training systems
•    Research compliance systems
•    Data warehouse/reporting endpoints
- Data Migration Services
•    Use Authorizations for hazardous materials (biological, biosafety, radiation)/Institutional Safety Committee records
•    Chemical inventory, inventory owners
•    Chemical safety and hazcom information, including Safety Data Sheets, GHS hazards and fire code hazards
•    Fire permit records
•    Biological, Radiation, Laboratory, Shop, and similar inspection data and records
•    Training records
•    Hazardous waste records
•    Institutional Safety Committee records
•    Attachments, documents, and historical artifacts as specified
- Ongoing Support & Maintenance
•    Help desk/support services with defined Service Level Agreements (SLAs)
•    Issue resolution and product updates
•    Post-go-live hypercare period
•    Access to product release notes and update schedules
•    Support for integrations and Application Programming Interface (API) stability
- Inspections & CAPA (Corrective and Preventive Action)
•    Configurable checklists by hazard; recurring schedules; delegation; mobile/offline with photo annotation
•    Ability to conduct many different types of inspections, including non-routine and open ended inspections
•    Ability to communicate with customers and review and approve corrections to inspection findings
•    Findings severity, CAPA workflows, re-inspection, automated reminders/escalations (PI → Chair → Dean), and closure verification.
•    Ability to create/edit checklists.