Digital Signage Platform

The Vendor is required to provide to replace the Town’s digital signage platform to meet growing business requirements.
- The solution is to include:
•    Digital signage hardware display devices (also known as display players, screens, monitors, panels, clients etc.) and licensing
•    Device management platform of devices
•    Content management platform to create advanced content and push the static and dynamic content to devices
•    Ongoing software updates and upgrades to hardware devices and platform
•    Technical support and troubleshooting
- They are positioned in various municipal buildings and include a combination of staff-only displays and public-facing displays.
- The remaining 10 devices are used in the Town’s recreation facilities to present dynamic, frequently updated content, such as public ice schedules and other program or facility information.
- The solution must meet the Town’s current needs, including the replacement of the 26 devices and provide an additional 10 display devices to accommodate future growth.
- Digital signage hardware display devices (also known as display players, screens, monitors, panels, clients etc.) and licensing
- Provide 26 devices to meet the needs of current operations (see section “4. Existing Environment” for details) and standardize all players in our organization. 
- All devices must be capable of displaying dynamic content via iframe pulling from an existing Town managed custom website hosted in Azure cloud and static slides designed by Communications staff. 
- Devices must include all necessary licensing for management and advanced content creation and deployment.
- Town staff will be responsible for installing all display devices including network and power to the existing TV’s/monitor on-site.
- Browser-based and be accessible via desktop, laptop, and mobile devices
- All-in-one software display solution incorporating hardware display device, device and data management, centralized control platform of devices, and content management.
o    The Town will accept a browser-based solution where there are multiple portals to manage hardware devices and deploy content
o    Platform may separate device management and content management into different webpages
o    Cloud based Service as a Software (“SAAS”)
o    Server deployed on a major public cloud (GCP, Microsoft Azure, AWS)
o    Ability for cloud deployment to handle > 100 client devices for adequate growth
o    Backups of the cloud environment included.
o    Recovery plan in place in the event of a outage
o    Setup of cloud server and associated cloud infrastructure.
o    Preference to have data hosted in state Data center.
o    Clear Cybersecurity procedures and implementation in place to mitigate cyber threats
o    Azure SSO (Single sign on) integration compatible
o    Server applications updates included as part of licensing
o    Server OS updates included as part of licensing
- Easy to understand and use for both technical and nontechnical users
- Streamlined procedure workflow for uploading and publishing new content to displays
- Ability to publish and play videos on displays
- Value Add Capabilities
•    Ability to resize content dynamically based on the size of the display screen.
•    Fixed pricing for additional devices and associated licensing for management and advanced content creation and delivery for up to 10 additional devices purchased within the first year.
•    Import data from an Office 365 Excel workbook and Google Sheet document into the content‑management platform, where it can be formatted and presented.
•    Ability to import data from a Microsoft Power BI report to be presented.
•    Ability for devices to be enrolled into the Towns Mobile Device Management (MDM) Platform Microsoft Intune.