Jury Management System

The Vendor is required to provide jury management system (JMS) software will automate to the greatest extent possible the court jury functions and processes.
- The JMS will include the ability to produce the following:
1. Pool processing
•    A random selection of prospective juror pools.
•    Summons and questionnaires.
•    Form subgroups consisting of a randomly selected sample of prospective jurors based on their questionnaire responses.
2. Panel processing
•    A random selection of panels for tracking prospective jurors in and out of voir dire, production of “in court” documentation, and jury empanelment.
•    Attendance processing.
•    Juror attendance, generation of failure to appear documentation, and fully auditable financial management and payment processing, including the generation of audit reports.
•    Functionality for both jurors and staff to generate a verification of service document.
- The JMS will include the ability to:
•    Support electronic notifications to prospective jurors, empaneled jurors and jurors in a trial. 
•    Create user defined messages for JMS that supports short message service (SMS) messages. 
•    Send different messages to juror’s cell phone number depending on their juror status, i.e., summoned, needs to report or excused, etc. 
•    Embed data in the message that is specific to each juror. 
•    Send individual texts or a mass text to a group, pool or case. 
•    Allow jurors to sign up for SMS notifications via the web and be able to opt-out through some mechanism. 
•    Provide configuration to adapt to jury business practices. 
•    Process juror source lists. 
•    “Master pool” for data sources 
•    Process groups of jurors. 
•    Automate the check-in of the jurors in the courtrooms. 
•    Produce summons. 
•    Maintain juror information including but not limited to: juror id, first name, middle initial, last name, DOB, phone, address, email, waiver option, comments section, court location, data source, group number, appearance date, and status. 
•    Display and maintain a complete juror history. 
•    Process and manage pre-service jurors
•    Record in-service jurors.
•    Record basic case information and form jury panels. 
•    Compute and maintain case juror costs. 
•    Capture juror related statistics
•    Produce notices or letters – ability to print to court printers and export file to send to 3rd party vendors. 
•    Produce jury management reports. 
•    Provide reporting capabilities and excel export for payment processing. 
•    Support all industry standard browsers and commonly used mobile browsers. 
•    Must provide data conversion from existing system into the contractor’s JMS. 
•    If an on-prem solution is offered, provide court with system administration capabilities.
•    Ability to perform batch actions. 
•    Including but not limited to, bulk excusals, deferments.