Law Enforcement On-Duty Scheduling Software

The Vendor is required to provide Law Enforcement On-Duty Scheduling Software for the Department.
- The system will be used to schedule, manage, and track shifts, ensuring optimal staffing and compliance with operational needs
- Objectives:
•    Implement a secure and robust System.
•    Automate shift assignments, overtime management, time-off requests, and shift swaps while ensuring changes do not disrupt staffing levels.
•    Reduce scheduling errors and administrative overhead, improving overall workforce efficiencies.
- Scheduling Functionality.
•    Ability to create, modify, and manage Law Enforcement schedules based on division/unit, shift rotations, availability, and preferences.
•    Support for recurring shifts, including standard and custom shift patterns to support shifts 24/7 365 days a year.
•    Real-time updates to shift schedules and automated notifications for officers and administrators.
•    Time-off management, including vacation, sick leave, and other time-off requests.
•    Overtime management and compliance with applicable labor laws and union agreements.
•    Shift swapping and officer-to-officer communication capabilities.
•    Alerts when minimal staffing levels are reached.
•    Manage staff availability and schedule changes for major events and provides the secondary employment system with shift details.
•    Provide City Human Resources with Law Enforcement shifts, overtime projections, and identifies those not adhering to minimal work standards.
- Integrations.
•    Integration (inbound and outbound) with the City’s existing WorkDay Human Resources (“HR”) system, Payroll, and other relevant systems.
•    Integration (outbound) with PowerDetails, the secondary employment system.
•    Data import/export functionality to/from various formats (CSV, Excel, etc.).
- User Interface.
•    Intuitive, easy-to-use interface for all end-users and administrators.
•    Access through web and mobile platforms for officers to view, request, and manage their shifts.
•    Administrative interface for scheduling, reporting, and oversight.