Bus Routing, Fleet Management, GPS, and School Planning Solutions

The Vendor is required to provide bus routing, fleet management, GPS, and school planning solutions for include:
- School bus routing and fleet management
•    Compatibility with ArcGIS platform and transfer data if needed from current system.
•    Access for multiple users to view and edit bus routes simultaneously and control user-based security of map edits either with or without a VPN.
•    Access rights defined by user roles, with each member of the roles inheriting the appropriated rights. 
•    System provides a fine grain of control over functional elements of the system so that users may be allowed “view”, “edit” and “print” abilities. 
•    System provides for function level security levels for the map to allow some to view the map, some to edit features, and others full administrative access. 
•    Route records are automatically stamped with the user-name and time of change.
•    Management of software conversion including converting all necessary data from existing or legacy systems, providing test conversions to ensure accurate outputs in new system. 
•    Provide maintenance and support throughout software implementation and continued support after software is implemented and annual maintenance is current.
•    Student bus assignment automation and multiple data imports and exports. 
•    Manual exceptions to bus assignments when necessary and reasonable. 
•    System should provide a calendar capable of maintaining district-wide standard school year and summer school transportation schedules, such as holidays and early-out days for each school.
•    Ability to integrate with GPS software for vehicle tracking.
•    Software should be capable of checking planned routes against actual routes with GPS. Informational websites for the public (to find student’s regular bus and bus stop) and school based staff (to generate a student list by bus.) 
•    Allows parents of students to access a parent portal to obtain information about their student(s). 
•    System should allow parents to discover the appropriate routing information upon the entry of an address and grade (parent portal). 
•    System should allow for a user to view routing information upon the entry of an address and grade (school portal).
•    The routing system should integrate with other enterprise data systems, including but not limited to, the synergy student information system and active directory, through manual import and export, API, custom or prefab connectors and be capable of scheduled automation for data refresh.
•    Software should have cloud based, on premise, and hybrid hosting options with encryption at layers to safeguard data at rest and in transit.
- GPS
•    Routing software integrates with GPS offeror should explain how reports can be generated to review planned versus actual routes. 
•    Example and explanation of suggested routing and GPS implementation best practices. 
•    In-bus GPS units should assist drivers by displaying route and stops to eliminate paper route sheets. 
•    In-bus GPS units should include the capability to track students and provide student lists to the driver. 
•    GPS data points such as speed, door open, stop arm deployment, hard stop, etc. 
•    Secure public app to find the status/location/anticipated arrival of their child’s bus. 
•    Arrival to schools so staff can proactively anticipate late buses and communicate accordingly. 
•    Arrival board should only post arrival of buses servicing routes to their school.
- School planning
•    Generate alternative boundaries based on direction from staff, superintendent or board of education.
•    Create required and extemporaneous reports and maps.
•    Coordinate data verification for base scenario (existing boundaries)
- Financial management
•    Capability to process payment to school bus contractors based on our current formulas and contracts. 
•    System for managing payroll for county-employed drivers and attendants. 
•    Must interface with oracles systems for payroll and HR functions.