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A government agency in South Carolina issued “Libraries Information Management System and Digital Collections Platform” (RFP). Solicitation SYS-5277 closed on June 5, 2026. Eligibility: Only for USA Organization. Submissions via Online Portal.
The Vendor is required to provide a single integrated solution to function as an Information Management System and Digital Collections Platform to house and maintain archival descriptions and digital collections content
- The system should offer ease of use for administrators and users of the system.
- Functional Requirements
• Accession new donations and purchases of archival materials (ArchivesSpace)
• Describe (catalog) archival materials (ArchivesSpace)
• Make publicly available archival descriptions (ArchivesSpace)
• Make publicly available oral histories (Kaltura, Omeka)
• Accession and describe new donations of artifacts (PastPerfect)
• Make publicly available digitized and born-digital objects and metadata records in multiple formats (Locally developed platform based on WordPress and bepress Digital Commons)
• Manage digital collections metadata and standardized vocabularies (CollectiveAccess)
- The content contained within these systems includes, as of May 2025:
• ArchivesSpace: 625 finding aids and 5,206 accession records
• PastPerfect: 8,707 artifacts records and descriptions
• Locally developed Digital Collections platform: 10,753 images across 8,888 objects
• Locally developed Open Parks Network (OPN) platform: 1,037,428 images across 252,786 objects
• Kaltura and Omeka: 106 oral history recordings
• CollectiveAccess OPN: 173,200 metadata object records and 10,024 entity records
• CollectiveAccess SC&A: 61,466 metadata object records, 2,071 entity records, and 3,059 local subject headings
- These systems are used by different departments within CUL including:
• Special Collections and Archives
• Historic Properties
• Digital Strategies
• Metadata Services
• Digitization Services
- Services required includes, but is not limited to:
• Technical Requirements
• Application Hosting
• System/Integration Testing
o Interface development
o Migration from existing systems
• Deployment support
• Security
• Reporting
• Go-live and post go-live support
• End user training and change management support
• Upgrade support considerations
• Ongoing maintenance
• Production support, including Service Desk
• Disaster Recovery/Business Continuity Planning
- The system must be able to create physical location records of materials.
- The system must also be able to create hierarchical archival finding aids.
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Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-5277) closed on June 5, 2026. See similar open RFPs below.
A government agency in South Carolina. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Submissions are accepted via Online Portal. Follow the instructions in the solicitation documents.
Contract term: 3 years.
Questions and inquiries must be submitted by May 22, 2026.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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