Budget System Solutions

The Vendor is required to provide on modern public-sector budget system solutions.
- The goal is to understand available technologies, functionality, implementation approaches, and innovations that could enhance the State’s budget development, forecasting, performance management, and reporting processes.
- The solution should support detailed personnel budgeting and multi-year forecasting (ranging from two to five years) using a comprehensive dataset provided annually by the HR/Payroll team. This dataset will be delivered in Excel format and loaded into the system as a one-time annual baseline. It will include key personnel cost components such as salary, benefits, FICA, Medicare, and step increases, with step calculations driven by preloaded salary tables aligned to official HR salary schedules (also maintained in Excel format).
- The system must enable rapid modeling of compensation scenarios—such as cost-of-living adjustments (COLAs) or policy changes, across one or more fiscal years using this baseline dataset.
- The solution should support quarterly salary projections using the most current personnel data available. These projections must be performed in a separate, non-production dataset to preserve the integrity of the approved annual budget.
- The system should allow updated personnel data files, provided in the same Excel format as the annual baseline dataset, to be loaded independently for forecasting purposes without impacting the official budget dataset.
- Budget Development, Decision Packages, and Lifecycle Management
• Prior-year adopted budget
• Agency requests
• OMB recommendations
• Governor/Executive recommendations
• Enacted budget
- The solution should support configurable decision packages that can be approved, deferred, or excluded, with automatic recalculation of fiscal impacts across affected years.
- Multi-Year Forecasting and Capital Budgeting
• The system should support five-year operating forecasts and multi-year capital budget development, tracking capital expenditures and related operating impacts. It should also support production of a comprehensive budget book with both financial and narrative content.
- The solution should support quarterly financial and budget reporting to monitor spending, analyze variances, and support in-year adjustments.
- The system should support program-level staff participation with role-based access controls, intuitive workflows, and separation from sensitive budget functions. Performance data should be embedded within budget formulation and review processes.