Human Capital Solutions

The Vendor is required to provide for comprehensive Payroll and Human Resources (HR) Services.
- Providers capable of delivering scalable, secure, compliant, and comprehensive payroll and HR solutions designed to meet the diverse needs of higher education institutions and other public entities.
- Payroll Processing Services
• Full-service payroll processing (weekly, bi-weekly, semi-monthly, monthly)
• Gross-to-net calculations
• Tax withholding and remittance (federal, state, local)
• W-2, 1099, and other tax form preparation and filing
• Multi-state payroll processing
• Garnishments, deductions, and wage attachments
• Direct deposit and pay card services
• Payroll reporting and reconciliation
- Payroll Compliance & Tax Administration
• Federal, state, and local tax filing and payment
• ACA reporting and compliance
• FLSA compliance
• Year-end tax reporting
• Regulatory updates and compliance monitoring
• Audit support
- Human Resources Administration
• Employee records management
• Position and compensation management
• Organizational hierarchy management
• HR document management
• Policy tracking and acknowledgment systems
- Benefits Administration
• Open enrollment management
• Benefits eligibility tracking
• Benefits carrier integration
• COBRA administration
• Retirement plan coordination
• Flexible spending and HSA administration
- Recruitment & Applicant Tracking
• Job posting and requisition management
• Applicant tracking systems (ATS)
• Resume parsing and candidate evaluation tools
• Interview scheduling and communication tools
• Hiring workflows and approvals
- Onboarding & Offboarding
• Digital onboarding documentation
• I-9 verification and E-Verify support
• Orientation tracking
• Exit interviews and offboarding workflows
• Clearance and documentation management
- Time & Attendance
• Time tracking systems
• Overtime calculations
• Leave accrual tracking
• Leave request and approval workflows
• Integration with payroll processing
- Performance Management
• Goal setting and tracking
• Performance reviews and evaluations
• Professional development tracking
• Improvement plans
- Learning & Development
• Training program administration
• Certification tracking
• Compliance training modules
• Learning management system (LMS) integration
- Employee Self-Service
• Secure employee portals
• Access to pay statements and tax forms
• Benefits enrollment access
• Leave balance review
• Profile updates
- Analytics & Reporting
• Standard and customizable reporting
• Workforce analytics dashboards
• Budget forecasting tools
• Headcount and turnover metrics
- System Integration & Security
• Integration with ERP, accounting, financial, and student systems
• API connectivity
• Data migration services
• SOC 1 / SOC 2 compliance
• Data encryption and privacy protection
• Role-based access controls
- Managed HR Services (Optional)
• Outsourced HR administration
• Compliance advisory services
• HR consulting support
• Workforce planning services
• Policy development and review.