Assessment Data Management System

The Vendor is required to provide for an assessment data management system.
- The objective of this project is to offer a comprehensive data management and reporting platform for districts to securely collect and store assessment data and generate reports.
- The system will integrate with the district's Student Information System (SIS) and the Data Hub, and third party benchmark assessment entities, enabling districts to consolidate student data and perform detailed analytics.
- The project emphasizes improving efficiency, transparency, educator collaboration, and compliance, while also addressing the specific challenges districts encounter when reporting data to school boards and the community.
- The system will support multiple use cases, including but not limited to:
• Multi-Tiered System of Supports (MTSS).
• Creation and administration of classroom and district-wide benchmark assessments
• Broader district and agency data reporting, analytics, and decision-making
- Data Entry & Collection:
• Simple data entry interface for tracking identified students over multiple record years to support MTSS practices and framework.
• The system must serve as a centralized longitudinal data warehouse.
• Longitudinal Cohort Analysis: Technical capability to track specific cohorts of students across multiple years, regardless of changes in school building or grade level, to measure long-term instructional impact.
• Every twenty-four (24) hours the system must update and sync with the Student Information System (SIS) to ensure student rosters, demographics, course enrollments, special programs data, attendance, behavior, and custom student groups are mirrored accurately within the achievement dashboards.
• Every twenty-four (24) hours the system must update and sync with the Student Information System (SIS) to ensure that faculty roles and permissions from the SIS are reflected in the roles and permissions in the Assessment Data Management System.
• Online test and quiz administration with kiosk mode to prevent students from accessing the web during their test.
• Integrating report card marks from MISTAR and/or PowerSchool.
• API integration to push assessment results from the Assessment Data Management System to MISTAR Gradebook.
- Custom-Tailored Data Structure:
• Customizable forms and fields to fit the needs of the state, region, or district.
• Capability for custom setup to track specific information required by the state.
• State-level custom forms and fields that automatically sync to districts.
• District-specific customization options.
• Permission-based ability for District Liaisons to customize their district's needs.
• Ability to hide fields or forms set at the state level that aren't required by individual districts.
• Exportable data formats for state-level reporting (ESSA, IDEA…).
• Custom assessment creation from item bank or custom items.
• Custom assessment scoring sheet creation for paper-based tests
- Multi-Tiered System of Supports (MTSS):
• Supports tracking of students within MTSS tiers and framework
• Progress Monitoring: Integrated graphing of student progress against goal lines to determine if interventions should be continued or modified.
• Intervention Fidelity: Tracking tools for intervention duration, frequency, and group size to ensure evidence-based practices are followed.
• Item Bank Integration: Access to high-quality, standards-aligned item banks for teacher-created assessments.
• Immediate Feedback: Automated scoring that provides instant qualitative feedback to both students and teachers to adjust instruction mid-lesson.
• The capability to integration with the State Individual Reading Improvement Plans (IRIPs)
• Automated Triggers: Ability to auto-generate an IRIP draft when a student falls below "at-risk" thresholds on literacy screeners.
• Parental Engagement: Features for sharing IRIP goals and progress updates with parents via secure portals or automated mailers.