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A government agency in Colorado issued “Parks and Rec Program and Payment Software” (RFP). Solicitation SYS-5846 closed on July 21, 2026. Eligibility: Only for USA Organization. Submissions via Online Portal.
The Vendor is required to provide a comprehensive Parks & Recreation program registration, management, and payment software solution that supports program administration, customer engagement, financial processing, reporting, and secure data management.
- Core Functionality Requirements
• Program registration (online and in person)
• Facility and park rental management
• Membership management
• Payment processing (including refunds) and point of sale capabilities
• Waitlist management and cancellations
• System must support EMV-compliant chip readers, printed and digital customer receipts, and daily cash drawer balancing workflows for multiple locations.
- User Experience Requirements
• Mobile-friendly public interface
• Intuitive staff dashboard
• Mobile application for Android and iOS
- Integration and Compatibility Requirements
• Accounting and finance system integration (Caselle)
• System must support export files that can be mapped or imported into City’s financial system, including GL coding fields, transaction level detail, and customizable export templates.
• Marketing and communication tools
• Calendar synchronization
• Payment gateway compatibility
• Cloud based deployment options
• All financial and registration data exports must be available in CSV and Excel formats and allow reporting by both transaction date and disbursement date
- Reports and Analytics Requirements
• Financial reports
• Utilization and attendance reports
• Customizable dashboards
• Invoice tools
• The system must provide daily reconciliation reports that allow staff to match deposits, refunds, adjustments, and cash drawer activity to accounting records.
- Cash Receipting Requirements
• EMV-compliant chip readers
• Printed and digital receipts
• Daily balancing workflows for multiple locations
• Cash drawer reconciliation reports
• Staff-level permissions for cash handling
• Exportable daily deposit summaries
- Data Exportability Requirements
• Full export of participant, program, and financial data
• Non-proprietary formats (CSV, Excel)
• Ability to export historical data without additional fees
• Export templates that can be mapped to Caselle.
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Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-5846) closed on July 21, 2026. See similar open RFPs below.
A government agency in Colorado. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Submissions are accepted via Online Portal. Follow the instructions in the solicitation documents.
Questions and inquiries must be submitted by July 9, 2026.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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