Risk-Needs Assessment System

The Vendor is required to provide risk-needs assessment system.
- The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.
- The County seeks market information for a validated, Evidence Based, risk-needs assessment system (System) for both juvenile and adult populations.
- The desired System will provide assessment tools, reporting capabilities, integration with the County's current case management system, comprehensive training for staff, implementation services, and ongoing support.
- The new System must improve predictive accuracy, support effective case planning, increase analytic capability, and align with modern evidence-based practices.
- Project and System Objectives
• Acquire validated assessment tools for juvenile and adult populations.
• Improve predictive validity, reliability, and consistency in assessment scoring.
• Support case planning through domain-based and user-friendly reporting.
• Ensure access to raw data for analytics and CQI.
• Integrate assessment results into the department’s case management system.
• Establish a sustainable training, implementation, and support model.
• Modernize risk-needs assessment practices in alignment with the risk-needs responsivity framework.
• Clets/CJIS compliance required.
• Describe any AI, machine learning, guided interview prompts, or decision-support features that reinforce EBP/CCP-informed interviewing and case planning discussions.
• System goal is to not to force a single instrument to serve different populations.
• System should ensure knowledge accumulated during juvenile supervision informs adult supervision when that transition happens.
• Contractor must clearly articulate the phases of implementation.
• Contractor must propose a phased implementation model inclusive of discovery, instrument configuration/validation, integration, training, testing, and operational acceptance.
• The requirement is to have the system fully integrated with training in approximately 9 months.
• Contractor shall provide quarterly strategic product updates, enhancement briefings, and validation/research updates during the contract term.
• Contractor to describe mobile capabilities for viewing and adding data to the platform.
• Contractor to provide information on how the current criminal history is integrated into the tool to streamline services for probation officers.
• Contractor to describe any trauma assessments integrated with the system.
• Contractor must describe the county’s ability to request future report modifications, dashboard changes, workflow adjustments, and configurable enhancements, including turnaround time and pricing methodology.
• Contractor must define uptime guarantees, technical support response timelines, issue escalation procedures, and corrective action timeframes.
- Assessment Tool Requirements
• Validation and Evidence Base.
• Documented predictive validity and reliability.
• Research demonstrating validity across diverse populations.
• Availability of published studies or peer-reviewed research.
• Demonstrated bias testing for race, ethnicity, and gender.
• All data must be retained in accordance with the OC record retention policy and applicable laws.
• Middleware must enable bidirectional data exchange with the OC Probation ICMS system.
• Must provide technical manuals, validation studies, bias testing, normative sample information, and peer-reviewed research supporting each proposed instrument.