Electronic Poll Book Solution and Support Services

The Vendor is required to provide electronic poll book solution and support services system equal or superior to the county’s baseline functionality, guaranteeing full operational capabilities, training, and deployment in time for the November 2026 general election.
- Dual-track hardware compatibility
1. Software-only deployment
• Electronic poll book software must install, securely lock down, and operate natively on the county's existing fleet of 22 iPad 10th gen tablets.
• Peripheral drivers and compatibility certification: proposers under track 1 must explicitly confirm and certify within their technical submission that their certified software has native, production-ready compatibility with the tm-m30ii printer model via iOS without requiring additional custom software or driver development by the county.
• Device decommissioning and MDM handover: upon contract award, if a new vendor is selected under track 1, the incumbent vendor (TENEX) will perform the final system data wipe and de-enroll the 22 iPads from their enterprise environment to return the devices to a clean factory status.
• Responsible for enrolling the wiped devices into their own secure mobile device management (MDM) environment, pushing out their certified software, and establishing all necessary endpoint security profiles required for the November 2026 election.
2. Turnkey hardware and software deployment
• Software cannot operate on the county’s existing iOS/iPad 10th gen infrastructure must provide an "or equal" turnkey solution.
• This turnkey solution must include all necessary tablets (android, windows, or alternative iOS), mounting stands, thermal printers, and transit cases to support a 22-tablet deployment footprint.
- Functional capabilities
• Voter processing: real-time lookup, verification of voter eligibility, and electronic signature capture.
• Data integrity: capability to maintain, update, and securely host voter lists, casting statuses, and election reporting.
• Hosting and security: high-availability cloud hosting utilizing multi-tenant or dedicated secure environments compliant with state security guidelines.